One New 52K GVWR Lube Truck, 2026 Or Newer (Fleet)

The City of Cheyenne, Wyoming, acting on behalf of Natrona County, is soliciting sealed bids for the procurement of one new 52,000 GVWR lube truck with a model year of 2026 or newer for the Fleet Maintenance Department. The lube truck is a specialized service vehicle designed to perform mobile lubrication and fluid servicing for the city's fleet operations and must meet comprehensive technical specifications including a Valley Engineering, Inc. "Lube Body" or approved equal mounted on a heavy-duty chassis featuring a Cummins L9 350 HP engine, Allison 3000 RDS-P transmission, and extensive onboard fluid storage systems (600-gallon main tank, multiple oil tanks, waste oil tank, antifreeze tanks, and a 35-pound power greaser). Bidders are required to indicate compliance with each line item specification and submit marked specifications with their bid submission. The City will accept a trade-in of a 2009 Peterbilt Fuel Truck with 119,683 miles. The successful bidder must provide a two-year unlimited mileage bumper-to-bumper warranty on the chassis and a separate two-year unlimited mileage warranty on the body, along with all required manuals, service documentation, parts lists, and one year of software subscription and online support. Critical timeline dates include a mandatory pre-bid meeting on April 16, 2026 at 1:30 p.m., a question submission deadline of April 22, 2026, addendum responses due by April 23, 2026, and electronic bid submission through the City's eProcurement Portal by May 4, 2026 at 2:00 p.m., with the apparatus required to be delivered no later than August 31, 2026.

A bid guarantee of five percent of the total bid amount is required if any single unit exceeds $100,000; if each unit is less than $100,000, no bid guarantee is required, though bidders must include five percent of a surcharge and escalator contingency (capped at fifteen percent of total bid value) in their guarantee calculation. The City of Cheyenne is a tax-exempt political subdivision of Wyoming, and Wyoming resident bidders may receive a five percent preference if their bid is not more than five percent higher than the lowest non-resident bidder's bid, provided the expenditure does not involve federal funds. No specific set-asides for disadvantaged enterprises are identified in the solicitation documents. Liquidated damages are assessed at 0.10 percent of the per-item price per calendar day or $30 per item per calendar day, whichever is greater, for late deliveries not deemed unavoidable. While no specific budget range is provided in the solicitation, the bid guarantee requirement for amounts exceeding $100,000 per unit suggests the anticipated vehicle cost is expected to exceed this threshold. City Council final approval is scheduled for May 25, 2026, with an estimated purchase order issuance date of May 28, 2026.