E-23-26_-_SPECS_LUBE_TRUCK.pdf

City of Cheyenne / Bid E-23-26 / Lube Truck - Specifications

BID E-23-26 / SPECIFICATIONS

Bidders shall select Y to indicate YES to meeting the Line Item Specification/Scope of Work, or N to indicate NO to meeting the Line Item Specification/Scope of Work. Bidders shall submit any Bid Exceptions or Substitution Requests in accordance with the instructions of this bid.

If a Bidder does not indicate Y or N on a Line Item, the City will assume that you do not meet the Line Item

Specification/Scope of Work Description. If you do not clearly mark Y or N, or mark both Y & N the City will assume that you do not meet the Specification. If you leave a selection unmarked or blank, the City will assume that you do not meet the Specification. BIDDERS ARE INSTRUCTED TO RETURN THE MARKED LINE ITEMS

SPECIFICATIONS WITH THEIR BID SUBMISSION FOR REVIEW BY THE CITY.

PRE-BID MEETING – EXCEPTIONS AND SUBSTITUTIONS

Bidders are strongly encouraged to come prepared to the Pre-Bid Meeting to discuss any anticipated exceptions, deviations, or substitution requests to the specifications.

Bidders shall submit all other questions, requests for clarification, and proposed exceptions or substitutions (not discussed at the Pre-Bid Meeting) to the City prior to the stated Question Submission Deadline via the OpenGov eProcurement

Question and Answer Tool.

Any exception, deviation, or substitution not submitted to the City prior to the Questions Submission Deadline shall not be considered and must instead be fully disclosed and documented on the Bid Exceptions / Deviations / Substitutions

Worksheet.

Any response marked “Y” that is qualified, altered, or conditioned in any way (including handwritten notes, edits, or attachments) shall be deemed non-responsive to that Line Item.

MINIMUM SPECIFICATIONS FOR ONE NEW LUBE TRUCK FOR THE FLEET

MAINTENANCE DEPARTMENT, CITY OF CHEYENNE, 2026 OR NEWER

1 – FLEET

CHASSIS

Y N 1. GVW 52,000 lbs

Y N 2. Cab to axle length to be decided by body builder or body manufacturer.

Y N 3. Front axle 12,000 lbs with shoch absorbers and wide track.

Y N 4. Front springs 12,000 lbs.

Y N 5. Rear axle, tandem, single reduction, 40,000 lbs. capacity with oil pump.

Y N 6. Gerar ratio to be determined by successful bidder and manager of fleet maintenance

Y N 7. Drive axles drain plugs.

Y N 8. Power divider lock, air operated, cab control with indicator light in dash.

Y N 9. Differential lock on rear differential, control mounted in dash with indicator light in dash.

Y N 10. Rear suspension Hendrickson hmx 400 haul max, 54 spacing 40,000 lbs. with shock absorbers.

Y N 11. Full air disc brakes refuse approved.

Y N 12. Rear axles parking brake.

Y N 13. Brake lines color and sized coded nylon

Y N 14. Drain vales for air tanks: (pull cord type)

Y N 15. ABS (Bendix anti-lock brake system or approved equal 6S6M.

Y N 16. Electronic traction control.

Y N 17. Air dryer with heater and spin on filter.

Y N 18. Air compressor 18.7 CFM

Y N 19. Heavy duty u-joints.

Y N 20. Front and rear tow hooks.

Y N 21. Battery box with jump studs and cover.

Y N 22. Battery disconnect switch.

Y N 23. Fuel tank left side 50 gallons with step.

TIRES

Y N 1. 2-Steer tire should be correct for rating of axle, in a steer tread, 16 ply rating.

Y N 2. 9- 11 r22.5 rear open block tred 16 ply rating. One will be loose for spare tire.

WHEELS

Y N 1. 8.25-inch wheel hub piloted.

ENGINE

Y N 1. Cummins L9 350 hp, with most available torque.

Y N 2. To meet 2026 emission with certification.

Y N 3. Block heater.

Y N 4. Intake manifold grid heater.

Y N 5. Starter to be12 volt with over crank protection.

Y N 6. Fuel/water separator and fuel filter with water in fuel sensor and light in dash.

Y N 7. Oil filter to be spin on type.

Y N 8. Antifreeze to be permanent or long life to -40 degrees.

Y N 9. All hoses to be silicone with constant torque clamps

Y N 10. Low coolant level sensor with light in dash and audible alarm.

Y N 11. Road speed with cruise programed to 65 m.p.h.

Y N 12. Road speed with accelerator pedal programed to 70 m.p.h.

TRANSMISSION

Y N 1. Transmission, Allison 3000 RDS-P heavy application close ratio 6 speed with push button controls, oil level sensor, less retarder with overdrive and PTO provision. Transmission oil temperature gauge mounted in dash. Also included rear transmission support, transcend automatic transmission fluid and water heat exchange. Also includes features that monitor the transmission fluid, filter and clutch condition. Will display percent of life remaining for the transmission fluid, filter and clutches on the shift selector. This information may be displayed using to mode and up and down buttons. A wrench icon will also be included to indicate when the transmission fluid, filter and clutches need servicing. Auto neutral activates with parking brake.

EXHAUST SYSTEM

Y N 1. Vertical exhaust w/vertical tailpipe, and stack guard. Maximum height 11’6”.

ALTERNATOR

Y N 1. 12 volt, minimum of 160 amp.

Y N 2. Two batteries with 1800 CCA total.

ENGINE COOLING FAN

Y N 1. Horton fan clutch or approved equal.

CAB

Y N 1. Adjustable air ride high back driver seat and non-suspension passenger seat. Black vinyl and floor mats. Seat Belts.

Y N 2. Cab to be severe service and thermal insulated package.

Y N 3. Sun visor

Y N 4. Grab handles on both sides for three point of contact upon entering cab.

Y N 5. Turn signals with heavy duty flasher.

Y N 6. D.C. power port.

Y N 7. AM/FM radio with speakers.

Y N 8. High output heater and A/C system.

Y N 9. Sterring column to be tilt and telescoping.

Y N 10. Power steering.

Y N 11. Tinted glass all windows. No back window or blackout.

Y N 12. Electric mirror with brake away feature and heated. Heated convex mirrors mounted underneath.

Y N 13. Dual air and electric horns.

Y N 14. Tilt hood.

Y N 15. Dealer shall furnish install, and program 2-way radio, 45 watt and 3dB gain antenna that is narrow band capable, Motorola XPR5350 digital or approved equal programmed with the following channels: Landfill, Sanitation, Street and alley, and Public works.

GAUGES, BUZZERS AND WARNING LIGHTS

Y N 1. Engine oil pressure, fuel level, primary and secondary air pressure, tachometer, voltmeter, and water temp gauges. 2 trip odometers.

Y N 2. Warning buzzers for low oil pressure, low air pressure, and high water temperature.

Y N 3. Warning lights for low oil pressure, low air pressure, high water temperature, parking brake and axles differential lock out.

LIGHTS

Y N 1. Marker lights, taillights, turn signals, and stop lights all to be LED and flush mounted with sealed electrical connections.

Y N 2. Headlights to have high and low beam.

Y N 3. Amber strobes located on top of cab and top of rear compartment of body with switch for operation on dash.

HYDRAULIC PUMP

Y N 1. To be PTO driven off of transmission, system to include pressure relief, isolation valve, inline return filter, and system tank.

PAINT

Y N 1. Cab, body, and wheels to be white with clear coat. Frame to be black.

Y N 2. Front bumper to be painted black with orange marker poles mounted on both ends.

SAFETY EQUIPMENT

Y N 1. 10 lbs. fire extinguisher mounted in cab. ( A, B, C type)

Y N 2. Emergency warning triangle kit mounted in cab.

Y N 3. First aid kit mounted in cab.

Y N 4. Back up camera.

MANUALS

Y N 1. One parts manual.

Y N 2. One complete service manual for cab, chassis and body

Y N 3. One set of wiring diagram for cab, chassis, and body.

Y N 4. Two operation manuals for cab, chassis, and body.

Y N 5. Successful bidder at time of delivery of vehicle will furnish all equipment to include software, modem, cables, adaptors, and harnesses to trouble shoot air conditioning, ABS brakes, engine, transmission, and body control of vehicle being proposed and training of the use of the computer program and software.

Y N 6. One year subscription for software and online support.

WARRANTY

Y N 1. Two-year unlimited mile bumper to bumper warranty.

Y N 2. Free towing while under warranty.

BODY

Y N 1. Body shall be Valley Engineering, Inc “Lube Body” or approved equal. Dimensions shall be 8’ 4” wide and 16” long above the frame. 2” rub rails shall be installed for extra tank protection. Handrails shall be installed for three-point entry. Equipped with the below said specifications or approved equal custom modified as required. The City of Cheyenne reserves the right to reject any proposed substitutes. Preliminary proposal drawing must accompany bid. Actual builders blueprints shall be submitted for approval within 30 days after prime Contractor’s receipt of order. Failure to comply may result in termination of order.

LIGHTING & DECALS

Y N 1. Body shall be equipped with five (5) work lights; one (1)n located on each corner and (1) magnetic light. All lighting and Labeling shall be installed on the truck bed, all cabinets shall contain lighting, DOT reflective tape shall be placed on both side and rear of bed.

Truck bed shall be labeled for easy use by all maintenance personnel. Also, to include hazmat placards installed on all four (4) side of truck in proper position.

COMPARTMENTS

Y N 1. Body shall have three above bed storage cabinets with adjustable shelves. Five (5) below bed storage cabinets, with one (1) below body cabinet with drawer system for tools; all doors shall use lockable tee handled latches that are keyed alike: spring over center latches shall be used to keep the doors open or closed in case the driver would forget to latch the handle. Doors shall be sealed with 3/8 bulb door sealant to prevent water or dirt entering the cabinets; All pumps, reels, and control panel shall be installed in rear compartment to protect them from the elements. This cabinet shall have a roll-up door installed.

Y N 2. All reels to be mounted on a frame system to properly support them not attached to cabinet walls.

Y N 3. Sprayed in bedliner in rear compart with the reels.

Y N 4. Four (4) Drain holes in rear compartment floor for cleaning compartment.

Y N 5. Access panels on rear compartment with reels for ease of maintenance on reels.

FLUID TANKS

Y N 1. One (1) 600 gallon/200gallon, DOT406, Carbon steel 2-compartment tank, 45.5 dia x 120” l horizontal tank mount on (2) 144” L skids, with (2) double bulkheads, One (1) baffle, shell, all constructed of 10-gauge carbon steel. The rollover rails shall be constructed with 12-gauge carbon steel. Included with the tank shall two (2) DOT406 man ways, head stiffeners, two (2) 2” FPT fittings with sumps, two (2) 2”MB203 internal energy valves, two (2) protected sight tubes with deadman valves, plumbing for sight tube to be located on the end of the tank, one (1) 2-habdle operator w/fused links, remote shutoff handles for each compartment, and lifting lugs. This tank shall meet or exceed DOT406 specifications and shall be labeled as such.

Y N 2. Three (3) 70 gallon fresh oil tanks

Y N 3. One (1) 100 gallon fresh oil tank

Y N 4. All tanks to be constructed of solid 12/14 gauge steel construction; baffled and spring mounted onto a rubber matting to reduce vibration; lockable vented cap and protected sight gauges shall be installed. All tanks shall have thermos wraps to heat tanks.

Y N 5. One (1) 150 gallon waste oil tank, Waste oil tank to be constructed of 12gauge steel construction; baffled and spring mounted onto rubber matting to reduce vibration.

Y N 6. One (1) 35# power greaser; 35# greaser kit shall include : one (1) 35# cover, one (1) 35# follower, and one (1) tie down kit.

Y N 7. Two (2) 42 gallon pressurized galvanized steel tanks for Antifreeze; each system shall have a 45 # pressure relief vale.

PUMPS

Y N 1. Fresh oil tank: shall be equipped with graco fireball 5:1 pneumatic pumps w/relif’s.

Y N 2. Waste oil tank: shall be equipped with graco 1040 diaphragm pump with a Valley engineering Inc. 4-way valve for evacuation and discharge of tank.

Y N 3. 35# power greaser: shall be equipped with graco fireball 35# 50:1 pump.

Y N 4. Diesel/ gasoline tank: shall be equipped with graco 1590 UL pumps with filter head and filter, Mechanical meter read outs pump shall be able to produce 20GPM. One for Diesel fuel and one for gasoline fuel.

REELS

Y N 1. Fresh oil tanks: shall be equipped with a ½” x 50’ oil reel with graco mechanical meters.

Y N 2. Waste oil tank: shall be equipped with a 1” x 50 ‘ waste oil reel.

Y N 3. 35# power greaser: shall be equipped with 3/8” x 40’ grease reel with control handle and zee swivel.

Y N 4. Diesel/gasoline tank: shall be equipped with a 1” v 50’ fuel reels with husky auto nozzels and fuel swivels.

Y N 5. Anti-freeze tanks; shall be equipped with ½ “ x50’ anti-freeze reel with water bib and rubber spout.

Y N 6. Air reel: ½ “ x 50’ air reel.

AIR COMPRESSOR

Y N 1. CUI-10 Hydraulic air compressor with head un-loaders, 30 gallon remote mounted storage tank, 39cfm @ 175 psim 45 cfm @ 100 psi, solenoid controlled to operate at 2000-2250 psi of system pressure, electric pressure relief vale.

Y N 2. Air dryer and automatic oiler.

ACCESSORIES

Y N 1. Body shall be equipped with filter drain pan, remote drain pan with quick coupler, stub with quick coupler for the waste oil reel.

Y N 2. Vice mounted on a pole near stairs and tanks.

PAINT

Y N 1. Two coats of 2-part epoxy primer and urethane fleet white topcoat. All possible walking surfaces are covered with non-slip coating.

Y N 2. Complete uber body to be undercoated to pre vent rust.

DOT CERTIFICATION

Y N 1. DOT certification on vehicle and Vin# should be on lower edge of right door.

WARRANTY

Y N 1. 2 years unlimited mileage on body.

PHOTOS OF EXISITING UNIT – TO SHOW DESIRED NEW BUILD

ADDITIONAL REQUIREMENTS:

Y N 1. A list of manufacturer’s standard equipment must be attached with this bid for the vehicle you are bidding. Attached

Y N 2. A copy of the warranty for this vehicle is attached.

Y N 3. Parts, Service, Electrical Schematics, and Operator Manuals or CD’s must be provided for the vehicle being bid. If these books do not come in book form, please list the form that they will be delivered in.

Parts Manual Form: .

Service Manual Form: .

Electrical Schematics Form: .

Operator Manual Form: .

Y N 4. Title must be Made out to the City of Cheyenne, WY and delivered to the City of Cheyenne.

TRADE IN

Trade-In: 2009 Peterbilt Fuel Truck Model PB340 - Lube Truck

Vin #: 2NPRLN9X1AM106899

Mileage: 119,683

City Block #5795

Unit is in Service

BID EXCEPTIONS / DEVIATIONS / SUBSTITUTIONS WORKSHEET

The City will not consider any exception that materially alters the intent of the specification and reserves the right to reject such bids as non-responsive. Bidders must use this form to identify all exceptions, deviations, or substitution requests to the specifications, scope of work, or contract terms.

1. Each exception must be listed on a separate line.

2. Clearly reference the applicable Section, Page, and Line Item number.

3. Provide a complete and detailed description of the exception or substitution.

4. Attach supporting documentation if necessary.

Failure to list an exception on this form will be deemed confirmation that the Bidder fully complies with the requirement.

Exceptions, deviations, substitutions, or clarifications noted anywhere else in the bid (including marked specification sheets, notes, or attachments) will not be considered.

Spec

Section /

Page

Line

Item #

Line Item

Reference

Type (Exception /

Deviation /

Substitution)

Description of

Exception /

Deviation

Proposed

Alternative (if applicable)

Impact (Cost /

Performance / Warranty

/ Schedule)