On-site Official Records Microfilm Conversion Services
Closed State & local contract opportunity Posted
- Solicitation number
- GEN2130771B1
- State
- Florida
- Responses due
Opportunity facts
- Jurisdiction
- NIGP codes
- 20446 Imaging Systems, Microcomputer (Including Digital Imaging Network (Din), Technology, And Digital Imaging Communications In Medicine (Dicom)
- 20546 Imaging Systems, Microcomputer (Including Digital Imaging Network (Din), Technology, And Digital Imaging Communications In Medicine (Dicom), Environmentally Certified Products
- 20656 Imaging Systems, Mini And Main Frame Computer (Incl. Digital Imaging Network And Technology)
- 22029 Imaging Systems, Infrared Thermal (Not X-Ray)
- 575 Microfiche And Microfilm Equipment, Accessories, And Supplies
- 57525 Computer Output Microfilm/Microfiche (Com) Units: Com Recorders, Com Cameras, Com Tape/Recorder, Etc.
Opportunity details come from broward.bonfirehub.com. Updated .
About this opportunity
Broward County is soliciting proposals for On-site Official Records Microfilm Conversion Services through Solicitation No. GEN2130771B1, targeting the Records, Taxes and Treasury Division and potentially other county agencies. The procurement seeks a vendor to perform comprehensive microfilm conversion services, with specific requirements outlined in the attached specifications document. Vendors must submit their proposals electronically through BPRO by September 30, 2025, with questions and clarification inquiries due prior to that date. The solicitation requires vendors to demonstrate technical capability to convert official records microfilm on-site, with specific attention to document preservation, digital conversion, and maintaining records integrity. Evaluation criteria will likely include technical proficiency, conversion methodology, equipment capabilities, and compliance with county specifications. Vendors must carefully review all attached documents, including special instructions, security requirements, and technical specifications, and submit a complete electronic response through the designated procurement platform.
The solicitation does not explicitly indicate specific set-aside designations, though the attached Office of Economic and Small Business Development documentation suggests potential preferences for small or disadvantaged businesses. Vendors will need to complete several mandatory forms, including an Anti-Human Trafficking Affidavit, Domestic Partnership Act Certification, and a comprehensive Vendor Questionnaire. Insurance requirements are detailed in multiple attached documents, indicating stringent vendor qualifications and risk management expectations. The county has provided detailed equipment setup area pictures and microfilm inventory documentation, suggesting a complex and structured conversion project. While specific budget ranges are not disclosed, the comprehensive documentation and technical requirements suggest this is a significant contract with potential multi-year implementation. Vendors must demonstrate robust technical capabilities, security compliance, and the ability to perform on-site conversion services meeting Broward County's precise specifications.
Opportunity text
This fixed contract is for the purchase of On-site Microfilm Conversion Services for the Records, Taxes and Treasury Division and various other Broward County agencies that may have need of these services and/or products in accordance with the Specifications and Requirements. Office of Economic and Small Business Development Requirements: Not applicable to this solicitation. Questions and Answers: The County provides a specified time for Vendors to ask questions and seek clarification regarding the solicitation requirements. All questions or clarification inquiries must be submitted through BPRO by the Questions due date. The County will respond to questions in BPRO (Messages section). Submittals: Vendor MUST submit its solicitation response electronically through BPRO and receive a Submission Receipt. It is solely the Vendor's responsibility to ensure its response is submitted and received through BPRO by the closing date and time. The County will not consider solicitation responses received by other means. Vendors are encouraged to submit in advance of the closing date and time. Refer to the Purchasing Division website or contact support@gobonfire.com for submittal instructions. In the event that the Vendor is having difficulty submitting a document, immediately notify the Purchasing Agent and then contact support@gobonfire.com for technical assistance.
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