On-Call Well Maintenance and Repair

The Kansas Department of Wildlife and Parks is seeking on-call well maintenance and repair services through an Invitation for Bid (IFB) for multiple wildlife areas and state fishing lakes in Southwest Kansas. The procurement will establish a multi-vendor contract for comprehensive well system maintenance covering solar pumps, windmill pumps, diesel engine pumps, electric submersible pumps, and irrigation pumps. Contractors must demonstrate significant experience in well repair work and be capable of responding within 3 days of request. The contract will run from the date of award through January 31, 2026, with options to renew for two additional 12-month periods. Key bid requirements include submitting labor hourly rates with markup percentages for parts and materials, separated by location and well type. Bid responses are due by February 19, 2025, at 2:00 PM CST, with all questions to be submitted by February 12, 2025. Vendors will be responsible for supplying all equipment, materials, and parts unless prior arrangements are made with the Wildlife Area Manager.

The solicitation includes provisions for political subdivisions to potentially utilize the contract, with payments to be handled directly between vendors and subdivisions. Bidder preference programs are available for certified businesses and disabled veteran-owned businesses, which may provide competitive advantages during evaluation. Vendors must submit current Tax Clearance Certificates with their bid responses. The state will accept P-Card (Visa) payments without additional charges. While a specific overall contract value is not explicitly stated, the contract will operate on an as-needed basis subject to Kansas Department of Wildlife and Parks funding availability. Price increases of up to 5% may be considered during contract renewal periods. Multiple awards are anticipated due to the large geographical area covered, which suggests the state is seeking to establish a robust pool of qualified maintenance providers to ensure comprehensive coverage of well maintenance needs across Southwest Kansas.