On call tree removal - kershaw

The South Carolina Department of Transportation (SCDOT) has issued an Invitation for Bid (IFB) for on-call tree removal and disposal services specifically within the rights-of-way on SCDOT-maintained roads and routes in Kershaw County. The solicitation seeks contractors to remove dead or alive trees, with comprehensive services including cutting trees at ground level, removing debris, and grinding stumps, while also providing necessary traffic control, labor, materials, and equipment. The contract will span five years, from June 21, 2021, through June 20, 2026, with potential automatic one-year renewals, and includes 75 line items categorized by year and tree removal specifications across six diameter size ranges. Key bid submission requirements mandate online proposal submission by May 25, 2021, at 2:30 PM, with all vendor questions due by May 18, 2021, at 12:00 PM. Contractors must adhere to specific operational guidelines, including working during daylight hours Monday through Friday, removing debris within 72 hours for residential/business areas and five business days for other locations, and following SCDOT Standard Specifications for Highway Construction and traffic control standards.

The solicitation does not specify specific set-aside designations or restrictions on vendor types, indicating that various business entities including sole proprietorships, partnerships, and corporate entities can participate. Vendors must register with the State of South Carolina and obtain a vendor number to bid. The contract requires significant insurance coverage, including commercial general liability insurance with $1,000,000 per occurrence, auto liability insurance of $1,000,000 per accident, and workers' compensation insurance compliant with South Carolina law. Pricing is structured on a per-tree basis by size category, with fixed pricing for the initial contract period and potential price adjustments only during renewal terms with 90 days' advance notice and supporting documentation. Non-compliance with contract specifications may result in financial penalties ranging from $500 to $1,000 per offense or potential contract termination. The procurement process is managed by Procurement Officer Latricia Trapp, who can be contacted at 803-737-8380 or TrappLA@scdot.org, with award notifications to be posted on the state procurement website.