On-Call Street Sweeping Disposal

The City of New Haven is soliciting competitive bids for On-Call Street Sweeping Disposal services through Solicitation Number 2026-ITB-342, a procurement opportunity for New Haven County in Connecticut. The solicitation seeks qualified contractors to provide transportation, handling, and proper disposal of debris collected through the city's street sweeping program in full compliance with all applicable local, state, and federal environmental regulations. The contractor will be responsible for loading street sweeping materials at the city's Transfer Station facility located at 260 Middletown Avenue and transporting them to state-approved disposal, recycling, or processing facilities. The estimated quantity of material requiring transportation is approximately 6,200 to 6,300 tons annually. Specific deliverables include developing and obtaining an approved operations plan covering loading procedures, truck traffic management, removal scheduling, container staging, and vehicle weighing protocols; maintaining a minimum of two 40-yard open-top roll-off containers with specifications including a minimum height of 13 feet 6 inches and rolled-on, rolled-off trailer compatibility; ensuring all vehicles are permitted through the New Haven Solid Waste Authority; and billing based on unit price per ton as documented by weight slips from the city's Transfer Station scale house with invoices submitted electronically as readable PDFs. The contract term runs from July 1, 2026 through June 30, 2027, with two optional one-year renewal periods at the city's sole discretion and the right to cancel without cause upon 30 days' written notice. Questions and clarifications must be submitted by May 20, 2026 at 5:00 p.m., with bids due electronically through the City's eProcurement Portal on May 27, 2026 at 3:00 p.m. Award is anticipated within 120 days of bid opening to the lowest responsible bidder. Contractors must comply with the City of New Haven Living Wage Ordinance requiring a minimum of $21.95 per hour with benefits or $22.95 per hour without benefits (effective July 1, 2026), maintain comprehensive insurance coverage including general liability ($1,000,000 per occurrence/$2,000,000 aggregate), auto liability ($1,000,000 combined single limit), pollution liability ($1,000,000), and workers' compensation at statutory limits, and obtain all required federal, state, and city licenses and permits.

The City of New Haven has established a 25 percent Minority Business Enterprise (MBE) and Women Business Enterprise (WBE) utilization goal for this procurement, with contractors required to complete and submit a mandatory MBE Utilization Form documenting all subcontractors, outreach methods, and company classifications; failure to submit this form will result in rejection of the contractor's response as non-responsive. All respondents must complete a notarized Disclosure and Certification Affidavit, provide a Current Workforce Certificate, submit a Statement of Qualifications, and acknowledge compliance with equal employment opportunity, non-collusion, ban-the-box, and certificate of non-arrearage requirements. Contractors must also participate in a pre-award conference with the Commission on Equal Opportunities and comply with the Equal Employment Opportunity Commission (EEOC) fee requirements, which are tiered based on contract value and range from $100 to $4,000. The City of New Haven Budget Approved Fines and Penalties Chart for FY 2024-2025 establishes penalties for non-compliance including violations for failure to attend pre-award conferences, late or missing certified/living wage payroll reports, incomplete daily employee reports, and violations of diversity participation goals, with penalties ranging from $750 to $3,000 or 1 to 2 percent of the contract amount. The previous contract under Solicitation #21799 was awarded to Country Disposal Services LLC at a unit price of $105 per ton for a total contract cost of $651,000.06, indicating the approximate award value range for this solicitation. Bid security in the form of a certified check or bid bond equal to five percent of the total bid is required for any bid exceeding $100,000, though the City reserves the right to award to separate bidders, reject all bids, or cancel the project at its discretion.