Street_Sweeping_Disposal_Bid_Spec_FY27.pdf

SPECIFICATIONS

Hauling and Disposal of Street Sweeping:

The City of New Haven is soliciting bids for the following services as outlined in the attached specifications for the disposal of Street Sweeping material.

SCOPE OF WORK:

The Department of Public Works will identify and instruct the contractor on street sweeping materials to be loaded and transported to a State approved location (to be provided to the Department prior to contract award) for disposal, recycling, reuse or delivery for processing or marketing. The contractor shall load the material for disposal into contractor vehicles or contractor supplied roll-off containers to be staged at a designated location within the City’s Transfer Station. A minimum of two (2) 40-yard containers should be made available upon request from the City. The contractor shall offer a unit price, per ton, which includes all labor, supervision, equipment and costs necessary to perform the service.

PROJECT SITE

The Department’s designated storage site is located at the City's Transfer Station facility at 260 Middletown Avenue in New Haven, Connecticut 06513. Select location identified by the Department for temporary storage street Sweeping materials.

The Contractor must develop and obtain an approved operations plan for loading, truck traffic, removal schedule frequency, container staging (when requested) and weighing vehicles both in and out at the Transfer Station site scale house. The operations plan must be forwarded to the Director of Public Works, or his designee. The contractor must abide by the approved Operations, Maintenance and Management plan filed with the CT. Department of Energy and Environmental Protection, as well as the permit for the City Transfer Station facility (New Haven Solid Waste Authority).

Equipment to be utilized in the operation as described in the SCOPE OF WORK shall be in good operating condition. Equipment with excessive fluid leaks shall be removed from the site and if required contaminated area mitigated through approval methods.

SCHEDULE OF WORK

The written contract effective starting date shall be the date of contract commencement. The Contractor will receive a Notice to Proceed letter, and shall begin the contracted services within a minimum of 72 hours of receipt of said Notice. The contractor will be responsible for picking up the material on regularly scheduled intervals during the hours of operation for the Transfer Station. If containers are requested and required by the City, the contractor must transport within 24-48 hours after receiving notification when full or nearly full during the operating hours for the Transfer Station site. The contractor shall provide a quarterly report or at any time management can request a report.

MATERIAL SPECIFICATIONS

The City does not guarantee the quality of the material being disposed or recycled (The City does make efforts to ensure that contamination levels are at a minimum.) The City will not incur any additional expenses attributable to contamination.

CONTAINER SPECIFICATION

The Contractor must supply, when requested, two (2) forty-yard roll off containers:

1. Containers provided must be open top loading.

2. Containers must have a minimum height of 13' 6" from ground to top of container.

3. Containers will have a maximum length of approximately 45 feet.

4. Containers must be "rolled -on, rolled - off" of trailer type or equivalent.

5. Substitute containers of a similar capacity and type must be approved prior to placement.

6. Additional containers may be supplied (at no cost to the City) space permitting, if the Contractor desires.

7. If containers are requested, the contractor must provide covers for and during transport. The City will not be responsible for covering containers in preparation for transporting.

VOLUME

The Street Sweeping material volume collected from the approximate 234 centerline city miles is approximately 6300 tons. The City makes no guarantee of tonnage collected by the City’s street sweeping operations nor the quantity that must be transported, recycled and/or disposed. The contractor may not add materials to the container upon leaving the City’s Transfer Station.

PROCESSING

The Contractor will ensure that all materials removed are processed at a CT. Department of Energy and Environmental Protection permitted facility or in a manner consistent with the laws promulgated by the CT. DEEP. The processing facility must be one that either renders these materials to a facility that maximizes the reclamation of recycled materials and minimizes residue. Disposal facilities should maximizes the reuse of the materials by the manufacturing of a consumable product or to use as cover or fill material in a manner consistent with federal, state, and local environmental laws.

Approved disposal facility must be provided to the Department of Public Works prior to the Contract Award.

METHOD OF MEASUREMENT

The Contractor will weigh the transport vehicle, with containers, on the truck scale located at the City of New Haven Transfer Station, (NHSWA) before entering and exiting the facility. No truck tare weights will be stored. Copies of weight slips and net weights will be maintained by the contractor and by the City. This net weight will provide the basis for calculation of payment to the Contractor.

In the event that it is not possible to use the City scale for weighing of the contactors vehicle(s) or container(s), the City and the Contractor will agree upon an alternate method of weighing. The alternative must include weight slips from the facility of delivery.

All vehicles utilized in the hauling of street sweepings off site must be permitted through the New Haven Solid Waste Authority. Costs associated with the permitting of vehicles shall remain with the contractor.

LENGTH OF CONTRACT

The length of the contract as a result of this bid will be for one (I) year commencing July 1, 2026 through June 30, 2027. There will be an option to renew for two additional one (1) year periods at the same terms and conditions at the sole discretion of the City of New Haven. The City reserves the right to cancel said contract without cause, with a 30 day written notice.

PERMITS

The City of New Haven will require the contractor to maintain all licenses or permits as required by Federal, State or City government during the term of the contract, unless waived for good cause. The contractor must deliver materials to a legal legitimate processing facility for intermediate or final disposal. Prior to issuance of a City Transfer Station permit, the contractor must provide the City with the name and address of the facility where the material will be delivered. Approval of disposal facility changes must be obtained prior to contracted vehicles transporting the material for disposal.

Upon request, the contractor will provide evidence of compliance with these contract requirements including the name(s) of brokers, processors and/or end users. This information is required by the CT Department of Energy and Environmental Protection.

All vehicles utilized in the hauling of street sweepings off site must be permitted through the New Haven Solid Waste Authority.

PAYMENT

All payments, charges, and credits will be based upon the weight of the material transported from the City Transfer Station and delivered to designated final disposal facilities. Price will be in dollars per ton, and documented by weight slips obtained from the transfer station scale house. Billing shall be made no more frequently than once per month.

Billing shall follow within one month of the completion of work and must include a statement of the total tonnage covered by that bill, as well as, the dates and weights of all loads covered by that billing. Invoices must be submitted electronically as a readable PDF to NHinvoice@newhavenct.gov.

One invoice per email and back-up tickets must be attached. For more information regarding the City’s e-invoicing policy please click on the link below:

https://www.newhavenct.gov/government/departments-divisions/purchasing-division/e-invoicing-policy mailto:NHinvoice@newhavenct.gov https://www.newhavenct.gov/government/departments-divisions/purchasing-division/e-invoicing-policy https://www.newhavenct.gov/government/departments-divisions/purchasing-division/e-invoicing-policy

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