On Call Plumbing Services (Include Backflow Valve Repair, Testing, Certification, Water Leak and Drain Repair)

The City of Pasadena Public Works Department Building Systems and Fleet Management Division (PW-BSFMD) is soliciting proposals for On Call Plumbing Services, which encompass backflow valve repair, testing, certification, water leak and drain repair across various city facilities. The procurement is seeking a qualified vendor with a C36 plumbing license who is located within 15 miles of the Pasadena Public Works facility and capable of responding to emergency services within 2 hours of notification. Bidders must submit electronic pricing through the city's eProcurement Portal by June 6, 2023, at 2:00 pm, with evaluation based on the lowest Grand Total Price. Vendors are required to provide hourly labor rates for regular, after-hours, and weekend/holiday services, as well as a parts/materials discount or markup percentage. Key qualifications include submitting a comprehensive Relevant Experience Form documenting five previous projects, providing various compliance forms such as vendor questionnaires, tax identification documents, and proof of business licenses. The contract period will run from July 1, 2023, to June 30, 2024.

The solicitation includes several set-aside and preference considerations that may impact vendor eligibility, including local preference for Pasadena residents and adherence to the city's Living Wage Ordinance for contracts exceeding $25,000. Vendors must complete diversity-focused forms including the AA-1 Vendor Questionnaire, which requires certification of equal opportunity employment practices, and the Project Workforce Utilization form detailing anticipated workforce demographics. Additional administrative requirements include obtaining a Unique Entity Identifier (UEI) from SAM.gov, with failure to submit potentially resulting in a non-responsive bid designation. While specific budget ranges are not explicitly stated, the comprehensive documentation suggests a structured procurement process with multiple compliance checkpoints. Vendors must also complete a Disclosure of Lobbying Activities form, indicating potential federal interaction requirements. The city's approach emphasizes not just technical capability, but also workforce diversity, local economic engagement, and comprehensive administrative compliance.