INFO--PW-BSFMD_SAMPLE_INVOICE_REQUIREMENT_FOR_VENDOR.pdf

This document is a sample invoice template for the City of Pasadena Public Works Department, Building Systems and Fleet Management Division (PW-BSFMD), specifically designed for vendor contractor services. The invoice form provides a structured format for vendors to bill the city for services or materials, with detailed sections for documenting service hours, parts/materials, dates of service and delivery, and other critical transaction details. The template requires vendors to attach supporting documentation like service slips or reports and specifies an electronic upload requirement to the city's vendor invoice portal within 7 days of service or order delivery.

The invoice template includes fields for capturing key transactional information such as vendor contact details, invoice number, city purchase order or contract number, service location, asset service details, and itemized charges. Vendors must specify the number of hours worked, rates, item counts, and provide a breakdown of any discounts, sales tax, shipping/freight, or additional fees. The form is part of the city's standardized process for documenting and processing vendor invoices, specifically tailored for the On Call Plumbing Services contract that includes backflow valve repair, testing, certification, water leak, and drain repair services.