On Call Mechanical Services

The City of South Fulton, Georgia, is issuing Request for Proposal (RFP) Number 25-10 to procure on-call mechanical services from one or more qualified contractors. The scope of work encompasses repairs, replacements, installations, and preventive maintenance services for HVACR systems, chilled water systems, hot water systems, controls/automation systems, and ice machines at City facilities. Prospective contractors must demonstrate a minimum of five years of continuous experience in routine and emergency repairs, maintenance, and installation of HVACR systems, and must provide proof of employee certifications including EPA Section 608 certification for stationary air conditioners and refrigerated systems. The RFP establishes two service categories: routine requests scheduled during regular business hours (8:00 A.M. to 5:00 P.M., Monday through Friday) with one business day acknowledgment and three business day estimate requirements, and emergency services available 24/7/365 with a two-hour response requirement. A non-mandatory pre-proposal conference is scheduled for July 28, 2025, at 10:00 A.M. ET, and written questions must be submitted by August 5, 2025, at 3:00 P.M., with answers posted by addendum. Proposals are due electronically through BidNet Direct on September 8, 2025, at 3:00 P.M., with oral presentations and interviews potentially scheduled thereafter. The initial contract term is one year with two optional one-year renewal periods. Evaluation criteria require submission of fully burdened hourly rates covering all labor, travel, fuel, materials, equipment, and supplies on the provided cost proposal form, with a single fixed percentage markup on parts and materials not to exceed specifications on the HVACR Cost Proposal Worksheet, and no fuel surcharges are permitted.

The RFP does not identify specific set-aside designations or restrictions limiting the types of organizations eligible to respond. However, the contractor must comply with the Illegal Immigration Reform and Enforcement Act and maintain E-Verify registration throughout the contract term. Insurance and bonding requirements include statutory workers' compensation, commercial general liability of $1,000,000 per occurrence, auto liability of $1,000,000 per occurrence, and special form contractors' equipment insurance on a replacement cost basis; performance bonds and payment bonds equal to 110 percent of individual project costs are required when projects reach or exceed $250,000. All contractors must provide a minimum one-year warranty on all parts and labor. The RFP does not reference any incumbent vendors, current contractors, or existing technology infrastructure requiring integration. No specific award value or budget range is disclosed in the available documentation; the City reserves the right to make one award, multiple awards, or no award based on the quality and competitiveness of submitted proposals.