On Call Fire Extinguisher Services

The City of New Haven Board of Education is seeking an On-Call Fire Extinguisher Services Contractor to provide comprehensive fire safety services districtwide for New Haven Public Schools. The solicitation, identified as IFB #2025-IFB-208, requires a contractor to perform annual inspections, hydrotesting, recharging, purchasing new equipment, and disposing of fire extinguishers across multiple school locations. The contract will cover 49 educational facilities, with specific requirements for inspecting and servicing various types of fire extinguishers including 2.5lb, 5lb, 10lb, and 20lb models, as well as specialized 6-liter Class K fire extinguishers. Bidders must possess National Association of Fire Equipment Distributors certification and demonstrate expertise in fire safety equipment maintenance. The bid was released on May 25, 2025, with responses due by June 12, 2025 at 3:00 pm, and the initial contract term is one year with potential for two additional one-year renewals at the city's discretion. Contractors are required to provide fixed costs for inspections, servicing, and parts, with labor included and a maximum 10% markup on materials.

The procurement does not explicitly specify set-aside designations or restrictions for disadvantaged enterprises. Contractors must comply with the City of New Haven's Living Wage Ordinance and provide comprehensive reporting on services rendered. While no specific incumbent vendor is mentioned, the solicitation indicates a comprehensive service requirement that covers multiple school locations across New Haven County. Pricing will be structured through unit pricing for different extinguisher sizes and service types, with contractors expected to provide detailed documentation of all services performed. The contract appears to have flexibility in pricing, with labor costs included and a markup allowance for materials. Though no exact budget range is specified in the documents, the extensive list of 49 school locations suggests a significant potential contract value. Contractors will be expected to demonstrate expertise in fire safety equipment, compliance with local and federal regulations, and the ability to service a diverse range of educational facilities.