On Call Filters

Mt. Hood Community College (MHCC) Facilities Department is seeking bids for an on-call filter procurement contract, specifically requesting pleated, bag, and box filters that meet MERV 8 or better requirements. The procurement is structured as a 36-month contract from July 1, 2023, through June 30, 2026, with potential renewal options for two additional one-year periods. MHCC intends to select a primary and alternate contractor to provide filters on an as-needed basis, with award determination based on best value considering price, product availability, hours of operation, and delivery capabilities. A mandatory pre-bid meeting is scheduled for June 22, 2023, with bid submissions due by 2:30 pm on June 29, 2023. Bidders must provide comprehensive pricing for various filter sizes and types, demonstrate inventory levels of at least 50% of requested items, and specify their business hours and delivery parameters. The college does not guarantee specific purchase quantities and will award the contract to the most responsible bidder meeting the specified criteria.

The solicitation does not explicitly mention set-aside designations or restrictions for disadvantaged enterprises. No incumbent vendors are identified in the provided documentation. The procurement appears to be an open competitive bid accessible to qualified filter suppliers who can meet the technical specifications and responsiveness requirements. While no specific budget range is detailed, the contract structure suggests a flexible, demand-driven purchasing arrangement where MHCC will procure filters as needed throughout the 36-month contract period. The lack of guaranteed purchase quantities indicates that the contract will function as an on-call, indefinite-quantity agreement, allowing MHCC to order filters as their facilities maintenance needs dictate. Potential vendors should be prepared to maintain consistent inventory, provide competitive pricing, and demonstrate reliable delivery and operational capabilities to be considered for contract award.