On Call Carpet Cleaning

HomeFront, a public housing authority located in Billings, Montana, is issuing Invitation for Bids (IFB) No. B25002 to establish a vendor pool for on-call carpet cleaning services across their property portfolio. The procurement seeks qualified, licensed, and insured contractors to provide carpet cleaning services for turnover units, annual downtown office cleaning, and quarterly cleaning at multiple properties including Spring Gardens, Pleasantview, St. Johns, and Phyllis Circle. The bid submission deadline is Friday, April 25, 2025, at 3:00 PM MT, with no pre-bid conference scheduled. The initial contract period is one year, with options to extend for up to four additional one-year periods, creating a potential total contract duration of five years. Contractors will be ranked and selected through a rotation system, with pricing to be evaluated on a low-bid basis considering responsiveness and contractor responsibility. The solicitation requires comprehensive pricing for specific lot categories of carpet cleaning, including various unit sizes and property locations, with bidders required to provide pricing for all items within a designated lot.

The procurement encourages diverse vendor participation, with opportunities for minority-owned, woman-owned, veteran-owned, and other business enterprise classifications, though certification is not mandatory for bidding. Contractors must comply with federal regulations, including HUD maintenance wage rate determinations, equal employment opportunity provisions, and low-income resident hiring requirements. The previous carpet cleaning contractor was CBM Carpet Cleaning of Billings, MT, and the agency anticipates utilizing the contract to supplement in-house staff capabilities. Contractors must maintain specific insurance coverages, including general liability, automobile liability, and worker's compensation, with HomeFront named as an additional insured. While a specific contract value is not explicitly stated, the sample contract form indicates a Not-To-Exceed (NTE) total value to be specified during contract execution. The procurement is partially funded through federal sources, with the agency reserving the right to adjust contract quantities based on funding availability or changing requirements.