On-Call Carpentry and General Repair Services

Rochester Public Schools (ISD #535) in Olmsted County, Minnesota is issuing a Request for Quotation (RFQ #25030) for on-call carpentry and general repair services on a time-and-materials basis. The procurement seeks qualified contractors to provide carpentry and related minor construction services, including general carpentry and building repairs, millwork and custom fabrication, and emergency or weather-related repairs across 39 district facilities. Successful contractors must possess a valid Minnesota contractor's license, maintain general liability insurance of $1,000,000 per occurrence/$2,000,000 aggregate, automobile liability of $1,000,000 combined single limit, and workers' compensation coverage at statutory limits, with a minimum of three years of commercial or institutional carpentry experience. Contractors must demonstrate the ability to respond to routine work within five business days and emergency work same day or upon District request. The RFQ evaluation will be based solely on the Total Evaluated Labor Rate, calculated as the sum of the journeyman carpenter straight time rate and general laborer straight time rate, with overtime rates and material markups excluded from evaluation. The District intends to award to a single contractor to ensure consistent service and coordination. Key dates include a deadline for questions on May 1, 2026, answers posted on May 4, 2026, quotations due on May 8, 2026 at 1:00 PM CST through the Bonfire e-Procurement Portal, and an anticipated award date of May 14, 2026, with work commencing July 1, 2026.

The RFQ does not identify any set-aside designations for disadvantaged enterprises or restrictions limiting organizational type eligibility. No incumbent vendors or current contractors are listed. The contract structure includes an initial one-year term with the District's option to renew for up to three additional one-year periods for a maximum four-year total term, with either party able to terminate with thirty days' written notice. All labor rates and markups must remain firm for the initial contract term, with adjustments for renewal periods permitted only if supported by documented labor cost changes and District approval. Work will be assigned and tracked through the District's work order system via purchase orders, and written estimates are required for work orders exceeding $5,000. All travel time and material procurement activities are non-billable and must be factored into submitted labor rates and material markup percentages. The specific contract award value or budget range is not disclosed in the procurement documents.