On-Call Architectural Services

Pinal County, Arizona is seeking qualified architectural consultants to provide on-call architectural services countywide on an as-needed basis through a competitive solicitation. The scope of work encompasses design services, specification review, and miscellaneous architectural services, with individual projects not exceeding one million dollars in value. Potential contractors must demonstrate the ability to design and integrate new construction projects that conform to current codes and standards while maintaining architectural compatibility with the County. Evaluation of proposals will occur on a 100-point scale, with 40 points assigned to experience and history of key personnel on comparable projects, 35 points for familiarity with municipal, local, and state government standards, and 25 points for explanation of how the firm handles private and public sector conflicts of interest. Key submission requirements include a one-page cover letter, maximum eight-page proposal addressing evaluation criteria, and individual key personnel resumes limited to two pages each. The solicitation timeline includes a question period from November 27, 2025, through December 8, 2025, with proposal submissions due by December 19, 2025, at 4:00 PM Arizona time. The contract is anticipated to be awarded in March 2026, with an initial one-year term and potential extensions for up to four additional one-year terms.

The County encourages minority contractor participation and will not reimburse offer preparation costs. While no specific set-aside designations are explicitly stated, the solicitation indicates compliance requirements for Minority and Disadvantaged Business Enterprise (MWDBE) practices, particularly for federally funded projects. Contractors must comply with various state and federal regulations, including non-discrimination requirements, restrictions on economic benefits to public servants, and prohibitions on forced labor. The County anticipates making multiple awards but reserves the right to award to a single contractor, with no guaranteed spending commitment. Successful contractors must maintain specific insurance requirements, including $1,000,000 commercial general liability per occurrence, $1,000,000 automobile liability, statutory workers' compensation limits, and $1,000,000 professional errors and omissions coverage. Financial stability documentation may be required, and the County reserves the right to add additional contractors to ensure adequate competition and skill-set availability. The contract will utilize fully-burdened and marked-up labor billing rates that include all associated costs, with potential rate increases limited to documented, unmitigatable cost increases after two years of performance.