Old kings road special assessment – professional administration services

The City of Palm Coast, located in Flagler County, Florida, is issuing a Request for Statement of Qualifications (RFSQ) for professional administration services related to the Old Kings Road non-ad valorem special assessment program. The procurement seeks a qualified firm to provide annual administrative services, including maintaining and updating the assessment roll, reconciling parcel changes with the Property Appraiser, preparing and transmitting Tax Collector export files, and supporting required notices and certifications. Evaluation of proposals will be based on four key criteria: experience with similar projects (35 points), project understanding and approach (25 points), project team and key personnel (25 points), and proposed innovations and value-added services (15 points). The solicitation (Bid #RFSQ-FS-25-76) was posted on September 24, 2025, with a question deadline of October 9, 2025, at 2:00 PM, and proposals are due on October 23, 2025, at 2:00 PM. Proposers must submit electronic documentation through the city's Procurement Portal, including references, organizational capabilities, key personnel qualifications, and evidence of experience administering non-ad valorem assessment programs for Florida local governments.

The solicitation does not explicitly mention specific set-aside designations or restrictions for disadvantaged enterprises. Proposers must submit comprehensive documentation electronically via the Bonfire public portal, with a maximum file upload size of 1000 MB and using compatible web browsers like Microsoft Edge, Google Chrome, or Mozilla Firefox. The contract term is anticipated to be three years, with options for two additional one-year renewals. Successful vendors will be responsible for processing prepayments, refunds, payoffs, and owner inquiries while ensuring compliance with Chapter 197.3632 of Florida Statutes. While specific budget ranges are not detailed in the provided documents, the contract will involve professional administrative services for the Old Kings Road special assessment program. Proposers should be prepared to demonstrate comprehensive expertise in municipal assessment administration, with a focus on accurate record-keeping, stakeholder communication, and regulatory compliance. Technical support for the submission process is available through Bonfire at Support@GoBonfire.com, with additional resources accessible via their vendor support help forum.