OLCC Conveyance System Upgrade

The Oregon Liquor and Cannabis Commission (OLCC) is seeking a contractor to upgrade its warehouse conveyance pivot system by implementing WebSockets technology for real-time communication between its Warehouse Management System (transitioning to Dynamics 365) and the existing Pivot system. The project requires modifying the current TCP/IP messaging infrastructure to establish a single, persistent, bidirectional connection that enables seamless communication across multiple servers. Key deliverables include code development, testing, remote support, and potential on-site labor for implementation. The contractor must address system scaling considerations, implement horizontal scaling strategies with synchronized connection states, and develop a robust reconnection strategy approved by OLCC. Security requirements mandate TLS/SSL encryption and robust authentication and authorization protocols. The quotation is due on December 4th, 2025, at 8:00 AM PST through the OregonBuys e-procurement system, with pricing to be held firm for 30 days. The WebSocket integration will initially support communication between D365 and the on-premises Pivot solution at the Milwaukie warehouse, with eventual replacement planned for the Canby warehouse conveyance system.

The procurement does not specify explicit set-aside designations or restrictions on responding organizations. The contract is structured as an independent contractor arrangement, with the selected vendor responsible for all federal and state taxes and ineligible for state benefits. Required insurance coverage includes Workers' Compensation, Commercial General Liability (minimum $1,000,000 per occurrence and $2,000,000 annual aggregate), and Automobile Liability Insurance with combined single limits of $1,000,000. While specific budget ranges are not explicitly detailed, the contract will operate on a not-to-exceed basis, with payments made only for completed and accepted deliverables. Invoicing is limited to once per month and must itemize services with specific dates, personnel, and detailed explanations of any reimbursable expenses. The contract can be terminated by the agency with 30 calendar days' notice or immediately if funding is not appropriated. Alternative bids meeting or exceeding the specified requirements are encouraged and should be clearly marked as such, providing flexibility for potential vendors to propose innovative solutions.