Okemos Public Schools Radio Bid

Okemos Public Schools issued an Invitation to Bid on January 31, 2020, for the procurement and installation of digital radio communications equipment across the school district. The primary deliverables include 177 Motorola EVX-S24 Digital Portable Radios and 25 Hytera MD622i Digital Mobile Radios with no substitutions permitted, along with complete installation labor, programming, and support services. The scope of work encompasses installation of the Hytera radios in 23 buses and one pickup truck, with all radios individually programmed for each of nine building sites while maintaining district-wide access capability on separate frequencies. Bidders must demonstrate at least five years of successful experience on work of equal or better quality, maintain all applicable licenses, and possess adequate financial resources to complete the project. Evaluation criteria emphasize the bidder's ongoing support and maintenance capabilities, with particular consideration given to the ability to respond quickly to support requests. Sealed bids in duplicate must be submitted to Steve Lathrop, Director of Operations, at 4406 Okemos Road, Okemos, Michigan 48864, no later than 1:00 p.m. on February 18, 2020, with public opening immediately following the deadline. Written questions regarding the project must be submitted by 3:00 p.m. on February 7, 2020, and bid prices must remain valid for a minimum of 60 days from the bid date.

The procurement does not specify set-aside designations or restrictions limiting participation to disadvantaged enterprises or other specialized vendor categories. Bidders must comply with state-specific requirements, including submission of a completed familial disclosure statement signed and notarized in compliance with Michigan Compiled Law 380.1267 and a completed Iran Sanctions Compliance form per Michigan Public Act #517 of 2012. The project will integrate with the district's existing repeater infrastructure located on a local tower, with bus radios and portable radios operating on separate frequencies as part of the current system architecture. All equipment purchases are exempt from state and federal taxes, with exemption certificates furnished upon request, and bids shall be submitted on a total cost and per-unit basis with all prices quoted F.O.B. Okemos, Michigan. The invitation to bid does not specify a total project budget or award value; however, the scope encompasses approximately 202 units of radio equipment plus associated installation and programming labor. Okemos Public Schools reserves the right to accept or reject any or all proposals in whole or in part and to waive irregularities at its discretion, with the final recommendation for award submitted to the Board of Education for approval.