Invite to bid 2020 Radios.doc

Okemos Public Schools

4406 Okemos Road

Okemos, Michigan 48864

Radio Purchase/Install

1-31-2020

INVITATION TO BID

January 31, 2020 The Okemos Public Schools will accept sealed bids for the Purchase and Installation of hand-held and bus radios to include the following:

Motorola EVX-S24 Digital Portable Radio

Hytera MD622i Digital Mobile Radio

NO SUBSTITUTIONS

Sealed bids should be submitted to Steve Lathrop, Director of Operations, Okemos Public Schools, 4406 Okemos Road, Okemos, Michigan, 48864. Bids are to be submitted no later than 1:00 p.m. on February 18, 2020. Bids will be publicly opened at the Operations offices, 4406 Okemos Road, Okemos, Michigan 48864, immediately following the close of receiving bids.

Bid price shall be good for a period of no less than sixty (60)-days from bid date, unless otherwise noted.

The OPS reserves the right to waive any irregularities, reject any or all bids, any parts of bids, or accept any bid when in the opinion of the OPS such action will best serve the district’s interest.

All prices quoted are to be F.O.B., Okemos, Michigan. All purchases are exempt from all taxes, including state and federal taxes. Exemption certificates will be furnished upon request.

Bids are to be submitted on our Bid Proposal Form, signed by the bidder, in a sealed envelope clearly marked. Two (2) copies of the Bid Proposal Form should be addressed to the attention of:

Steve Lathrop, Director of Operations

Okemos Public Schools

4406 Okemos Road

Okemos, MI 48864

“RADIO BID”

Bidders must include a completed familial statement, Iran sanctions form, in addition to the Bid Proposal Form.

One (1) copy of the bid form should be retained for your files. Any questions regarding bid process should be referred to Steve Lathrop, Director of Operations (517) 706-5037

INSTRUCTIONS TO BIDDERS

GENERAL CONDITIONS:

1.

Proposal

Furnish Motorola EVX-S24 portable radio (177 each), and Hytera MD-622i mobile radio (25 each), per specifications. NO SUBSTITUTIONS.

Bid will include labor to install Hytera radio in each OPS bus and provide programming for all radios that will be specific to each OPS building and districtwide.

2.

Type of Proposal The proposals shall be submitted on a total cost and per unit basis.

3.

Receipt of Bids Bids will be received at Okemos Public Schools Operations Building located at 4406 Okemos Road, Okemos, Michigan 48864 on February 18, 2020 until 1:00pm. Bids will be publicly opened at this time. Late bids will not be accepted. NO oral, Fax or E-mail proposals shall be considered.

4.

Bidders’ Qualifications

Bidders shall be able to demonstrate the following:

Shall be reputable, recognized organization with at least five (5) years successful experience on work of this type and scope, of equal or better quality than this project.

Shall have applicable licenses, where licenses are required by authorities having jurisdiction.

Shall have ample financial resources to perform the work required by the Contract Documents.

If requested, Bidders shall submit evidence, in writing, of experience, financial resources, projects completed and project references, organization, and Bidder’s integrity, to OPS prior to the award of the bid.

5.

Interpretations or Correction of Bidding Documents

If any Bidder is in doubt as to true meaning, spirit, and intent of the Bidding Documents, including the proposed Contract Documents, the Bidder may make a written request for interpretation thereof, provided said request is received by the OPS representative by February 7, 2020 at 3:00 pm to allow time to issue an addendum. Any interpretation of the proposed Contract Documents, if made, will be by addendum only, duly issued to each bidder receiving a copy of the Bidding Documents not later than two (2) days prior to date set for receipt of Bids. OPS is not responsible for any other explanations or interpretations made prior to time set for receipt of Bids. Explanations or interpretations made in any other manner will not be considered binding.

Negligence in preparation of, improper preparation of, errors in, or omissions from, Bids shall not relieve a Bidder from fulfillment of any and all obligations and requirements of the proposed contract Documents.

No responsibility shall attach to the OPS, or authorized representatives, for the premature opening of any Bid which is not properly addressed and identified.

The Contract Documents, as outlined in the executed Agreement, shall imply the inclusion of the entire agreement between the parties thereto, and the Contractor shall not claim any modification thereof resulting from any representative or promise made at any time by an officer, agent, or employee of OPS, or by any other person.

Questions regarding this project prior to the bid opening may be directed to Steve Lathrop, steve.lathrop@okemosk12.net All questions on this RFP must be submitted before 3:00 p.m., on February 7, 2020.

6.

Submittal of Bid

Before submitting a bid, bidders shall carefully read all of the specifications in order to avoid omission or duplications and to ensure a complete project. Submission of a bid signifies that the bidder has verified and is fully conversant with all conditions under which the work is to be performed. No claims for additional compensation will be considered or paid to the successful bidder, due to said successful bidder’s failure to be so informed.

Bids shall be submitted in duplicate on forms provided by OPS and shall be delivered in a sealed, opaque envelope clearly marked as to the contents to the attention of:

Steve Lathrop, Director of Operations

Okemos Public Schools

4406 Okemos Road

Okemos, Michigan 48864

RADIO BID

7.

Withdrawal of Bids

Any bidder may withdraw his bid at any time prior to the scheduled time for receipt of bids. No proposals may be withdrawn for at least sixty (60) days after the scheduled closing time of the bid.

9.

Bids, Notifications, Claims and Statements shall be signed as follows:

Corporations: Signature of corporate representative having authority to bind the corporation.

9.

Equal Opportunity Employer OPS is an Equal Opportunity Employer. Pursuant to the Executive Order 11246 as amended, you are advised that under the provisions of this order, Contractors and Subcontractors are obligated to take affirmative action to provide equal opportunity without regard to race, creed, color, national origin, age or sex.

10.

Michigan Right to Know Law Okemos Public Schools will comply with the Michigan Right to Know Law by informing Contractors of hazardous chemicals to which they may be exposed. All Contractors will be required to provide Material Safety Data Sheets for any hazardous chemicals brought to the workplace. The Contractor shall comply with all applicable provisions of the Occupational Safety and Health Act for the duration of the specified work.

11.

Familial Disclosure All bidders must provide familial disclosure in compliance with MCL 380.1267 and attach this information to the bid. The bid shall be accompanied by a sworn and notarized statement disclosing any familial relationship that exists between the owner or the employee of the bidder and any member of the school district board, superintendent, or employee of the school district. No bid will be accepted that does not include this sworn and notarized disclosure statement.

12.

Iran Sanctions form

All bidders must submit a completed Iran Sanctions form per Michigan Public Act

#517 of 2012.

13.

General Conditions OPS reserves the right to accept or reject any or all proposals, in whole or in part, to waive irregularities, and to accept a proposal which, in OPS’s opinion, is in OPS’s best interest.

Negligence in preparation, improper preparation, errors in, or omissions from, proposal shall not relieve a bidder from fulfillment of any and all obligations and requirements of the proposed Contract Documents.

No responsibility shall attach to OPS, or the authorized representatives of either one, for the premature opening of any proposal, which is not properly addressed and identified.

The Contract Documents, as outlined in the executed Agreement, shall imply the inclusion of the entire agreement between the parties thereto, and the Contractor shall not claim any modification thereof resulting from any representation or promise made at any time by an officer, agent or employee of OPS or by any other person.

14.

Opening and Awarding of Bids Bids will be publicly opened at the Okemos Public Schools Operations office, 4406 Okemos Road, Okemos, MI 48864 on February 18, 2020 at 1:00 pm.

The recommendation for award will be submitted to the Board of Education for approval.

CONTACT PERSON/SITE INSPECTION:

Steve Lathrop - Director of Operations as OPS’s representative.

(517) 706-5037 steve.lathrop@okemosk12.net

BID PROPOSAL FORM

The undersigned certifies that the bid contained meets or exceeds the attached specifications

To provide Motorola EVX-S24 portable radios, Hytera MD-622i mobile radios and labor to install and program the radios for Okemos Public Schools as specified, including all addenda.

1. TOTAL BID FOR PROJECTS

_______________________________________________Dollars ($________________).

Said amount constituting base bid (1 – 4 below)

PROJECT BREAKDOWN

Unit Cost

Total cost

1. Motorola EV-X – S24 portable radio (177) each

2. Hytera MD-622i mobile radio (25) each

3. Labor to install radios in 23 bus, 1 pickup truck

4. Labor to write digital files and program all radios

This proposal is submitted in the name of:

Name of Company by (Signature)

Title

Signed and sealed this _______ day of _____________, _________