OHPm:Tobacco-Free Annual Grantee Meeting June FY20

The Illinois Department of Public Health is seeking a vendor to provide a venue and catering services for a two-day Tobacco-Free Communities Grantee Meeting to be held in Springfield, Illinois in June 2020. The meeting is expected to have approximately 110 attendees and will take place over two days, with the first day running from 12:00 p.m. to 5:00 p.m. and the second day from 7:30 a.m. to 3:00 p.m. The venue must provide a main plenary room, a breakout room, registration space, and specified audiovisual equipment and catering services, including a continental breakfast, buffet lunch, and afternoon snack on the respective days. The Request for Quote (RFQ) requires an all-inclusive quote from vendors, which must be valid for 180 days. The Illinois Department of Public Health reserves the right to reject all offers and individual offers that fail to meet any requirement. The selected vendor must be able to provide all required supplies and services and offer the lowest price.

The RFQ does not specify any set-aside designations or restrictions on the types of organizations that can respond. No information is provided regarding incumbent vendors, current contractors, or existing infrastructure and technology that require integration. Similarly, the RFQ does not include any details on possible award values or budget ranges for the contract.