OHPm:Tobacco-Free Annual Grantee Meeting FY20

The State of Illinois is seeking a venue and catering provider for the Illinois Tobacco-Free Communities Grantee Meeting, which is an annual event held in Springfield, Illinois within St. Clair County. The Request for Quote (RFQ) specifies the requirements for a main plenary room with registration space, a breakout room, audiovisual equipment, and catering services including an afternoon snack, continental breakfast, and buffet lunch for approximately 110 attendees. The RFQ outlines the physical layout, schedule, and technical requirements for the event, and quotes must be all-inclusive to provide the specified supplies and services. Quotes are due by the time and date specified in BidBuy and must be valid for 180 days, with the selected vendor required to offer the lowest price.

The RFQ does not mention any set-asides, incumbents, funding requirements or sources, or contract term and renewal options. The Standard Certifications document indicates that the contract may extend over multiple fiscal years, and vendors must confirm compliance with the certifications annually. Failure to comply with the certifications can result in sanctions including the contract being voided, denial of payment, or criminal penalties. The specific award value or budget range is not provided in the available documents.