Ogden Valley City - Building Permit Administration

Ogden Valley City is issuing a Request for Proposal to solicit qualified firms to implement, administer, and operate its building permit and inspection program, currently administered by Weber County. The procurement seeks a comprehensive solution encompassing transition planning and county coordination, software evaluation and implementation, fee study and rate development, process development, and ongoing building permit administration services including plan review, inspections, permit issuance, and compliance tracking. The selected consultant must serve as the Building Official and maintain sufficient staffing to provide inspections within one to two business days. Key deliverables include development of a fully operational municipal permitting program without requiring the City to hire internal staff. Minimum qualifications require demonstrated experience implementing municipal permitting software, knowledge of Utah State building code requirements, experience creating municipal fee schedules, and provision of a fully qualified licensed Building Official. The evaluation committee will employ a best-value methodology, scoring proposals on four criteria: Qualifications of Project Team (30 points), Quality of Implementation Approach (30 points), Cost and Value (25 points), and References (15 points), totaling 100 points. Critical deadlines include a question deadline of March 23, 2026, proposal responses issued March 25, 2026, proposals due March 30, 2026 at 5:00 p.m., potential interviews April 1-3, 2026, and an anticipated award date of April 7, 2026, with implementation expected to begin immediately upon contract execution with a four-month transition timeline.

The RFP does not specify any set-aside designations or restrictions on eligible respondent types based on disadvantaged enterprise status or organizational classification. Ogden Valley City is currently contracting with Weber County for building permit administration services, making Weber County the incumbent service provider that firms will effectively replace. Proposals must address pricing for both the initial implementation and transition phase as well as ongoing annual or per-permit service costs, though specific budget ranges or award values are not disclosed in the available procurement documents. Proposers must submit responses electronically through the Utah Public Procurement Place (U3P) platform. No specific existing technology infrastructure or systems requiring integration are detailed in the procurement documents beyond the requirement to evaluate and implement municipal permitting software appropriate for the City's operations.