Offsite Document Storage and Management Services FY26

The Illinois Workers' Compensation Commission (IWCC) is seeking offsite document storage and management services through a small purchase procurement with sole source conditions. This procurement is being conducted by Cook County, Illinois, and covers the storage and records management of approximately 11,000 cubic feet of paper records with regular delivery to and from the IWCC's Chicago offices. The contract term extends from February 1, 2026 through January 31, 2027, requiring the selected vendor to provide both storage facilities and logistics services including pickups and deliveries throughout the contract period. The procurement designation as a small purchase with sole source conditions indicates that the IWCC has determined there are limited qualified vendors capable of providing these specialized services. The solicitation was posted on January 9, 2026, with a deadline for proposal submission on January 13, 2026, providing potential vendors with only four business days to submit their responses. A public hearing regarding the sole source designation has been requested and is scheduled for January 14, 2026, at 2:00 PM CST via WebEx, where interested parties may present testimony regarding the appropriateness of the sole source procurement method in accordance with the Illinois Procurement Code.

The available documentation does not specify set-aside designations, disadvantaged enterprise requirements, or restrictions on organizational types eligible to respond to this procurement. No incumbent vendor information or current contractor details have been disclosed in the posted materials. Similarly, the solicitation documents do not identify any existing infrastructure, technology systems, or specific integration requirements that successful vendors must accommodate. The budget range or anticipated award value for this contract has not been specified in the available procurement information. While the sole source justification and hearing details suggest there are compelling circumstances for single-source selection, the specific rationale and vendor identification remain unclear from the posted materials. Interested parties seeking additional information or clarification regarding the procurement requirements, evaluation criteria, or vendor qualifications should contact the IWCC directly, as those details do not appear to be included in the posted documentation.