Offsite Document Storage and Management Services

The Illinois Workers' Compensation Commission (IWCC) is requesting bids for an offsite document storage solution and related records management services. The contract will include requirements for approximately 11,000 cubic feet of storage capacity for paper documents, electronic inventory control and records tracking, courier services for document delivery and pickup, and document destruction and disposal. The initial term of the contract will be five years, with an option to renew for an additional five-year term. Bids are due by May 8, 2019 at 11:00 AM CST. The IWCC will award the contract to the responsive and responsible bidder submitting the lowest price, based on an evaluation of the bidder's capabilities, compliance with specifications, and pricing. The pricing must be submitted in a specific format, including monthly storage fees, delivery/pickup charges, and document destruction costs.

The IWCC may set aside a portion of the contract for small businesses, minority-owned businesses, women-owned businesses, or businesses owned by persons with disabilities, but no such set-asides are indicated in the current Invitation for Bid (IFB). The documentation does not specify any incumbent vendors or current contractors, nor does it provide information on any existing infrastructure or technology that requires integration. The award value or budget range for the contract is also not provided.