Offshore buoy inspection, maintenance and repair services, TC

The Palm Beach County Board of County Commissioners issued Request for Quotation (RFQ) #25-0143/RR for offshore buoy inspection, maintenance, repair, and services on a term contract basis. The procurement seeks qualified vendors to provide comprehensive services for four offshore mooring buoy sites containing fifty-two individual buoy systems located in Palm Beach County, Florida. The scope of work includes quarterly inspection and maintenance services, anchor installation charges, and standard rate services for work performed both on-site at buoy locations and at the successful quoter's facility, with estimated annual quantities of 4 quarterly inspections, 5 anchor installations, 40 hours of on-site services, and 60 hours of facility-based services. Quoters must submit pricing as unit prices for each of the four line items, with material and parts supplied at the quoter's actual cost plus shipping, and all unit prices must remain firm for the initial contract term without deviation. Required qualifications include a minimum of three references for similar services provided within the past three years, maintenance of specified insurance coverage including Commercial General Liability of $500,000 per occurrence and Business Auto Liability of $500,000 Combined Single Limit, and provision of factory/manufacturer warranty on all items and equipment. The contract will be awarded on an all-or-none basis to the lowest responsive and responsible quoter, and quoters must be registered in the County's Vendor Self Service system. Quote responses were due by October 29, 2025, at 4:00 p.m. local time to the Palm Beach County Purchasing Department, with an initial contract term of twelve months and four optional twelve-month renewal periods subject to mutual written agreement and Board appropriation of funds.

The procurement is subject to Small Business Enterprise (SBE) provisions, and quoters may apply for a 5 percent local preference if headquartered or operating permanently in Palm Beach County or the Glades. Responding organizations must complete Subcontractor/Subconsultant Schedules 1 through 4 in accordance with Emergency Ordinance 2025-014 if utilizing subcontractors or subconsultants, with Schedule 1 identifying all subcontractors and their SBE certification status, Schedule 2 detailing specific work to be performed, Schedule 3 tracking subcontractor information following contract award with each payment request, and Schedule 4 documenting actual payments made. The anticipated contract value is $45,000 for the initial twelve-month term, with price adjustments for renewal periods permitted only upon written request with substantial documentation and capped at the published Consumer Price Index rate or 3 percent, whichever is less. No incumbent vendors or current contractors are identified in the solicitation materials, and no existing infrastructure or technology integration requirements are specified.