Office Workstations

Madison County, Illinois is seeking sealed proposals for office workstations through a competitive Request for Proposal (RFP) process for the State's Attorney's Office Administration Building. The procurement specifically solicits three distinct workstation configurations: a 2-pack "U" shaped 72" x 96" workstation, a 3-pack "U" shaped 72" x 90" workstation, and a single "L" shaped 72" x 101" workstation. Additional procurement elements include a breakroom cabinet system and storage furniture, with flexibility for equivalent alternative products. The bid was released on July 14, 2025, with a mandatory pre-bid site visit scheduled for Monday, July 21, 2025, between 8:30AM-12:00PM and 1:00-3:30PM. Sealed bids are due by 2:00 P.M. on Wednesday, July 30, 2025, and will be publicly opened and read aloud at 2:30 P.M. in the County Board Committee Meeting Room. Key bidder qualifications include providing a complete Certificate of Liability Insurance and compliance with specific insurance requirements.

Bidders must meet several regulatory and insurance requirements, including maintaining $1,000,000 in Commercial General Liability, $500,000 in Workers' Compensation, and $1,000,000 in Cyber Liability Insurance. The county mandates that vendors hold the county harmless and provide additional insured status on all policies. Compliance with the "Preference to Citizens" (Illinois) on Public Works Project Act is required, which may limit or provide preferential treatment to certain vendors. While no specific set-aside designations for disadvantaged enterprises are explicitly mentioned, the RFP emphasizes that proprietary components are for exemplary purposes, and alternatives will be considered upon review and approval. The procurement allows for competitive bidding with potential for multiple vendors to submit proposals meeting the specified workstation and furniture requirements. Specific budget ranges or total procurement values were not disclosed in the available documentation, leaving room for competitive pricing among potential vendors.