Office Supplies for Human Resources

The City of Pasadena's Human Resources Department is seeking a vendor to provide comprehensive office supplies through a competitive bid process. The procurement requires bidders to submit pricing for a full range of office materials including dividers, folders, writing pads, pens, tape, paper clips, toner cartridges, and other standard office supplies. Vendors must submit proposals through the City's eProcurement Portal by 8:00 am on Wednesday, June 5, 2024, with a proposed contract term of five years from the date of execution. The bid mandates 24/7 online ordering with individual login IDs, detailed product information, and email order confirmations, along with comprehensive reporting capabilities covering invoice details, quantities, and pricing information. Evaluation will be based on the lowest Grand Total Price, with vendors required to provide factory warranties and be prepared to repair or replace defective items at no cost to the City. Delivery will be made to 100 N. Garfield Avenue, Room S135, Pasadena, CA 91101, with standard delivery expected within two business days of order placement.

The solicitation includes several requirements targeting local and disadvantaged businesses, with provisions for local preferences and compliance with municipal codes, including equal employment opportunity provisions and a living wage ordinance for contracts exceeding $25,000. Vendors must complete multiple forms including a Unique Entity Identifier (UEI) from SAM.gov, with a warning that failure to submit the UEI may result in the bid being deemed non-responsive. The bid documents include HUD Federal requirements, such as Section 3 guidelines that emphasize providing economic opportunities to low-income persons, with benchmark goals of 25% of total labor hours worked by Section 3 workers. While a specific contract value is not explicitly stated, the comprehensive nature of the office supplies contract and the five-year term suggest a potentially significant procurement opportunity. Vendors must also provide detailed workforce utilization information and comply with non-discrimination and transparency requirements throughout the bidding process.