Office Supplies

The Denver Housing Authority (DHA) is seeking proposals for an annual office supplies contract (Solicitation #25-025) covering various office and printing supplies for city and county operations. The procurement targets office items under $1,000, including specific products such as file cabinets, bookcases, batteries, white copy paper, printer drum units, toner cartridges, and ink cartridges for multiple printer models (including Brother and HP brands). Vendors must provide a comprehensive online catalog accessible to DHA staff and demonstrate capability for a "fast track" 24-hour delivery program. The contract will have an initial one-year term with potential extensions up to five total years, with vendors required to maintain fixed pricing throughout the contract period. Key proposal submission details include a due date of October 17, 2025, at 4:00 pm, with written questions accepted until October 6, 2025. Evaluation will likely consider pricing structure, delivery capabilities, catalog comprehensiveness, and the ability to provide both specified and non-specified office supply items.

The solicitation includes specific aspirational participation goals, targeting 25% Small Business Enterprise (SBE) and 25% Section 3 Business participation. Vendors must propose a detailed discount structure for catalog items not explicitly listed in the original pricing schedule, with a maximum order quantity of $750,000 and a minimum order quantity of $1,000 over the contract's duration. Payment will be processed through purchase orders or ghost card transactions for contract items. The contract appears designed to provide flexibility for DHA's office supply needs, with opportunities for various sized businesses to participate. While specific budget ranges are not explicitly stated, the maximum order quantity of $750,000 suggests a substantial potential contract value. Vendors will be required to maintain robust online ordering infrastructure and demonstrate the capability to quickly fulfill orders across a wide range of office and printing supply categories.