Office Supplies

The City of Pasadena is conducting an informal solicitation (Project ID: 2023-Informal-608) for a comprehensive office supplies contract covering weekly delivery of office materials to municipal departments. The procurement seeks a vendor capable of supplying a detailed list of 62 specific office supply items, including binders, correction tape, office chairs, pens, batteries, and various administrative materials. Vendors must provide 24/7 online ordering with individual login IDs, detailed product information, and contract pricing visible to staff, with the ability to deliver materials within 3 business days to the city's address at 100 N. Garfield Ave., Room S228. The contract period will run from July 1, 2023, to June 30, 2024, with an estimated annual order quantity of approximately 20 deliveries. Evaluation criteria will focus on the lowest Grand Total Price submitted, with a 10.25% sales tax applied to pricing. Key submission deadlines include a question submission cut-off of July 10, 2023, at 12:00 pm, and a final bid submission deadline of July 13, 2023, at 3:00 pm, with all proposals to be submitted electronically through the City's eProcurement Portal.

The solicitation includes several optional demographic and workforce forms (AA-1, AA-2, AA-3) that capture vendor workforce composition and equal opportunity employment practices, though these will not impact contract award decisions. Vendors must complete a Unique Entity Identifier (UEI) form from SAM.gov, with a warning that failure to submit the UEI may result in a non-responsive bid. While no specific set-aside designations are explicitly mentioned, the city emphasizes compliance with local requirements including Equal Employment Opportunity and Living Wage Ordinance. Potential bidders must also demonstrate relevant experience through a comprehensive experience form documenting up to five previous projects. The contract appears to have no predetermined budget range specified in the documents, with the award to be made to the most responsive and responsible bidder meeting all specified requirements. Vendors will need to confirm their ability to meet the city's technical and operational specifications, including providing detailed product information and maintaining a robust online ordering system.