Office Stamps and Accessories

The State of Maine Department of Administrative and Financial Services, Division of Procurement Services, is requesting quotations for office stamps and accessories under RFQ #18P 18102300000000000129, with quotations due November 6, 2018 at 4:00 p.m. Eastern Standard Time. Award decisions will be made on a best-value basis, with the lowest-priced conforming bid receiving preference among qualified bidders.

The scope encompasses a comprehensive catalog of stamping and embossing products including hand stamps (1–6 lines), pictorial stamps (1–4 square inches), signature stamps, professional stamps, self-inking stamps in rectangular and round formats, die plate date stamps, numbering stamps, replacement stamp pads, stamp pad inks, pre-inked stamps, embossers, notary supplies, and nameplates. Bidders must submit a current product catalog listing all items covered under the contract. The RFQ does not specify item quantities. Specifications include detailed dimensions, line capacities, character sizes, and color availability, with manufacturers including Ideal and Trodat. Products are sourced from multiple vendors and identified by supplier part numbers; customization options are available for pictorial stamps and nameplates.

Quotations must be submitted through the State of Maine's Advantage Vendor Self Service electronic procurement portal in Excel format. All costs necessary for full compliance with contract terms must be included. Deliveries are expected under FOB Destination shipping terms. The State is exempt from federal, state, and local taxes and will not pay such taxes on articles not for resale.

The initial contract period runs from November 26, 2018 through November 25, 2019, with two optional one-year renewal periods extending through November 25, 2021, contingent on continued funding availability and satisfactory performance. A Maine Business and Economic Impact Consideration provision allows up to a 10 percent reduction in submitted price based on Maine employee percentages and economic impact documentation. Bidders are encouraged to extend contract pricing to municipalities, political subdivisions, and school districts in Maine. No best and final offer process will be conducted.