Off-Site Secure Document Destruction Sole Source

The state of Illinois, specifically the Department of Healthcare and Family Services (HFS), is issuing a sole source contract for Off-Site Secure Document Destruction Services. The contract will be awarded to Business Storage Inc. d/b/a Paper Tiger for a one-year term. Paper Tiger will provide locked bins at 26 HFS locations, transport the bins to their secure facility, shred the documents within 72 hours, and provide detailed monthly reports. This sole source procurement is required to properly dispose of documents containing Federal Tax Information (FTI) and Protected Health Information (PHI) in compliance with federal laws and regulations. HFS has determined that Paper Tiger's pricing of $0.15 per pound, which has remained unchanged since 2007, is fair and reasonable, especially given the current fuel price increases.

This sole source contract is being issued to maintain continuity of service while the Illinois Department of Central Management Services finalizes a new statewide master contract for these services. The hearing for this sole source award will be canceled unless an interested party submits written comments or requests a public hearing by March 18, 2022 at 4 p.m. No set-aside designations or restrictions on the types of organizations that can respond are mentioned. The current incumbent vendor is Glenkirk, and the total contract value is not specified.