Off Road Equipment Repair Contract

The Metropolitan Government of Nashville and Davidson County is issuing Request for Quotation (RFQ) 8020 for an off-road equipment repair contract through a competitive procurement process. The solicitation seeks qualified vendors to establish a five-year (60-month) indefinite delivery/indefinite quantity (IDIQ) contract for general repair and service of off-road equipment utilized by the Metro Fleet Department. Successful contractors must deliver general repair and maintenance services using trained, appropriately certified personnel at the vendor's facility, with services required to have a one-hour response time radius and include a minimum of five years' documented experience in off-road maintenance and repair operations. Key service requirements include proper shop equipment, trained personnel, invoicing of all completed repairs with hours worked in tenths, use of Manufacturer's Suggested List pricing for parts, and compliance with a $50 per vehicle per trip cap on general shop supplies, with freight costs included in pricing and no fuel surcharges permitted. A pre-offer meeting was held on September 26, 2019, with remote participation available via GoToMeeting, the solicitation opened for preview on September 20, 2019, written inquiries were due by October 1, 2019 at 3:00 p.m. Central Time, and the closing date for quote submission was October 7, 2019 at 2:00 p.m. Central Time. The contract term commences upon approval and filing with the Metropolitan Clerk's Office with no extension options mentioned beyond the initial 60-month period.

Contractors must comply with the Metropolitan Government's nondiscrimination policies and Equal Business Opportunity Program requirements if applicable. Insurance requirements are mandatory, including General Liability and Automobile Liability coverage of $1,000,000 each, and Workers' Compensation insurance at statutory limits, with all coverage subject to standard policy conditions. The solicitation does not guarantee minimum or maximum maintenance and repair services, which shall be purchased on an as-needed basis, and all applicable federal, state, and local laws must be observed. Payment terms are established at Net 30 days following invoice receipt, with provisions for expedited payment to small businesses within 15 days of invoice receipt. The specific award value or budget range for this IDIQ contract was not disclosed in the solicitation documents, and no incumbent vendors or existing infrastructure integration requirements were identified.