OETC-22B-Printer Services-Pacific Office Automation

This procurement opportunity is a cooperative contract for multi-functional printing devices issued by the Organization for Educational Technology and Curriculum (OETC) through Pacific Office Automation. The contract will provide comprehensive print services and equipment leasing across multiple device categories from manufacturers including Sharp, Konica Minolta, Canon, HP, and Lexmark. Device specifications range from 22 to 125 pages per minute with configuration options including copy/print, copy/print/scan, and copy/print/fax functionalities. The contract is effective from July 1, 2022, through June 30, 2025, with potential renewal options for an additional three years. Key procurement details include significant manufacturer price discounts ranging from 40% to 77%, volume-based pricing structures for black and white and color printing, and maintenance cost considerations. The solicitation allows for operating lease terms of 36, 48, and 60 months, with additional options for document feeders, stapling finishers, wireless printing, and hard drive accessories. The proposal submission deadline is April 29, 2025, with the opportunity posted on April 22, 2025.

The contract appears to be open to cooperative purchasing by public agencies with no minimum order requirements, suggesting broad accessibility for governmental and educational institutions. While specific set-aside designations are not explicitly detailed in the provided documentation, the cooperative nature implies potential opportunities for diverse vendors. The contract provides flexibility for device substitutions, upgrades, and additional discounts based on specific configurations and usage volumes. Additional contract features include comprehensive device options across multiple manufacturers, allowing agencies to select equipment matching their specific operational needs. Though precise award values are not specified, the volume-based pricing and multi-year contract structure suggest significant potential contract value across participating public sector organizations. The procurement approach emphasizes flexibility, technological adaptability, and cost-effectiveness in meeting institutional printing and document management requirements.