OEM & Remanufactured Printer & Fax Toner Cartridges

Pima County, Arizona is seeking bids for a contract to provide OEM and remanufactured printer and fax toner cartridges through Invitation for Bids (IFB-2500021503). The solicitation covers two distinct product groups: Group 1 for new OEM toner cartridges and Group 2 for remanufactured toner cartridges. Qualified contractors will be responsible for supplying various departments with printer and fax toner/ink cartridges on an as-needed basis through delivery orders. Bid evaluations will focus on responsiveness, contractor responsibility, and competitive pricing based on the Unit Price Schedule. The bid is scheduled to open on November 20, 2025, at 2:00 P.M. local Tucson time, with a remote pre-bid conference set for November 4, 2025. Bidders must submit comprehensive pricing information, including MSRP, percentage discounts, unit prices, and potential rebates for each cartridge type through the online BidNet bidding portal.

The contract includes a 5% bid preference for Small Business Enterprise (SBE) certified firms for contracts not exceeding $500,000 per contract year. The initial contract term is one year, with options for four additional one-year renewals. Contractors must meet specific requirements, including product quality standards, appropriate packaging, warranty provisions, and cartridge return processes. The Not-to-Exceed (NTE) Amount will be distributed among awarded contractors, with no guaranteed minimum order quantities. Successful bidders must comply with various legal and administrative requirements, including specific insurance provisions, immigration law compliance, and non-discrimination policies. While no incumbent vendors are explicitly mentioned, the solicitation indicates that multiple contractors may be awarded the contract, allowing Pima County flexibility in purchasing toner cartridges from different suppliers based on pricing and availability.