OEM automotive replacement parts
Closed State & local contract opportunity Posted
- Solicitation number
- RFB-DCP-45-25
- State
- New York
- Responses due
Opportunity facts
- Jurisdiction
- NIGP codes
- UNSPSC codes
- 40151738 Pump suction bell
- 26101793 Piston cooling jets and valves
- 40151734 Pump baseplate
- 25180000 Vehicle bodies and trailers
- 40151733 Pump soleplate
- 40151739 Reciprocating pump parts
- 25173123 Ambulance vehicle accessories
- 26120000 Electrical wire and cable and harness
- 40150000 Industrial pumps and compressors
- 40151732 Pump shaft
- Points of contact
-
- Renee Osterhoudt rosterhoudt@dutchessny.gov (845) 486-3613
- Michael Menton mmenton@dutchessny.gov (845) 486-2909
Opportunity details come from bidnetdirect.com. Updated .
About this opportunity
Dutchess County's Department of Public Works is seeking Original Equipment Manufacturer (OEM) automotive and light-duty truck replacement parts through a Request for Bid (RFB-DCP-45-25). The procurement targets parts for multiple manufacturers including Acura, BMW, Ford, General Motors, Honda, Toyota, and others, with vendors required to submit bids as a percentage discount from Manufacturer's Suggested Retail Price (MSRP). Sealed bids are due by 2:00 p.m. on November 18, 2025, at the Division of Central Services in Poughkeepsie, with the bid opening conducted on-site and via Microsoft Teams. The contract will commence upon award and conclude on December 31, 2026, with potential for three one-year renewals. Bidders must provide current MSRP price lists, deliver in-stock items within four hours and non-stock items by the next business day, and submit factory authorization letters for each manufacturer offered. Key performance requirements include allowing employee pick-up at discounted prices, operating during standard business hours, and permitting returns within 30 days without restocking fees.
The solicitation does not explicitly specify set-aside designations for disadvantaged enterprises or small businesses. All Dutchess County departments may utilize the resulting contract, with each agency invoiced directly for their specific orders. No minimum or maximum purchase volume is guaranteed, and the county reserves the right to competitively bid items over $500 and large orders over $1,000 to alternative sources. The county can also terminate the agreement with ten days' notice without cause or immediately for non-performance. While specific budget ranges are not detailed, the broad manufacturer coverage and flexible ordering provisions suggest a potentially significant procurement opportunity. Vendors must be factory-authorized suppliers capable of providing parts for an extensive list of automotive manufacturers, with the ability to meet strict delivery and service requirements. The contract structure allows for comprehensive parts procurement across multiple county departments with standardized pricing and performance expectations.
Opportunity text
The Dutchess County (DC) Department of Public Works (DPW) is seeking to purchase Original Equipment Manufacturer (OEM) automotive and light-duty truck replacement parts from factory authorized suppliers. The intent of these specifications is to provide a source of OEM automotive and light-duty truck replacement parts from factory authorized suppliers.
Files
| File | Type | Posted |
|---|---|---|
| RFB-DCP-45-25 FINAL Specifications.pdf |
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