ATTENTION VENDORS

If you find that you are not interested in bidding/quoting this particular project, please fill in this sheet and return it to:

County of Dutchess

Office of Central and Information Services

Division of Central Services

378 Violet Avenue, Suite 2

Poughkeepsie, NY 12601

We are very interested in learning why you do not bid.

BID: RFB-DCP-45-25

BID TITLE: OEM AUTOMOTIVE REPLACEMENT PARTS

VENDOR NAME ___________________________________________________________

CONTACT ___________________________________________________________

ADDRESS ___________________________________________________________

PHONE _______________________________ FAX _______________________

For purposes of facilitating your firm’s response to our bid the County of Dutchess is interested in hearing reasons for failure to respond. If your firm is not responding, please indicate the reason by checking all appropriate items below and returning this form to the address above.

WE ARE NOT RESPONDING BECAUSE:

_____ Items and/or materials requested are not manufactured by us or are not available to our company.

_____ Our items and/or materials do not meet your specifications

_____ Specifications are not clearly understood or applicable _____ too vague _____ too rigid

_____ Quantities too small

_____ Other _______________________________________________________

RFB-DCP-45-25 Page 1 of 17

OEM AUTOMOTIVE REPLACEMENT PARTS

BID #

RFB-DCP-45-25

Bid Due

November 18, 2025

2:00 pm

SUBMIT BIDS TO:

COUNTY OF DUTCHESS

OFFICE OF CENTRAL AND INFORMATION SERVICES

DIVISION OF CENTRAL SERVICES

378 VIOLET AVENUE, SUITE 2

POUGHKEEPSIE, NY 12601

PHONE (845) 486-3670 FAX (845) 486-3659

RFB-DCP-45-25 Page 2 of 17

INSTRUCTIONS AND INFORMATION

Read all documents contained in the bid specifications.

• Sealed bids for OEM AUTOMOTIVE REPLACEMENT PARTS will be received in the Division of Central

Services, 378 Violet Avenue, Suite 2, Poughkeepsie, New York 12601, on or before 2:00 p.m. on November 18, 2025, and at that time and place bids will be opened and read aloud. In addition to an on-site bid opening, this solicitation will be conducted through Microsoft Teams Audio Conferencing, access information is as follows:

Microsoft Teams Join the meeting now

Meeting ID: 222 062 454 874 2 Passcode: eU69T66x

Dial in by phone +1 516-268-4602,,466889976# Phone conference ID: 466 889 976#

The County of Dutchess official bid documents are obtained from the Empire State Purchasing Group’s

Regional Bid Notification System at www.bidnetdirect.com/new-york/county-of-dutchess or, if applicable, the

Department of Public Works. Copies of bidding documents obtained from any other source are not considered official copies. In addition to obtaining the official bid documents, any and all addendum pertaining to a particular bid or RFP are posted on the same website that the official bid documents are obtained: www.bidnetdirect.com/new-york/county-of-dutchessIt is incumbent upon all potential bidders to view all posted addenda prior to the bid close date. If you have obtained this document from a source other than the County of Dutchess Purchasing Office, Department of Public Works or the Empire State Regional Bid Notification System, it is recommended that you obtain an official copy. You may obtain an official copy by registering on the Empire State Regional Bid

Notification System at www.bidnetdirect.com/new-york/county-of-dutchess or by using the link provided at www.dutchessny.gov , selecting “Government”, then selecting “Bidding and RFP Opportunities”.

• Bidders are responsible for submitting their bids to the appropriate location at or prior to the time and date as stated in the bid documents. No bids will be accepted after the designated time or date indicated. It is recommended that proposals be submitted in advance, at least one day prior to the specified date and time to allow for a timely receipt.

Delay in mail delivery is not an exception to the receipt of a bid.

• Bidders must indicate, on the outside of their sealed bid and mailing envelope, the following information:

1. OEM AUTOMOTVE REPLACEMENT PARTS

2. RFB-DCP-45-25

3. November 18, 2025 at 2:00 PM

4. <COMPANY NAME>

Failure to do so may result in rejection of the bid as being unresponsive.

• The following forms are necessary to be submitted as a bid, as well as any additional forms requested in the detailed specifications:

1. CS-1 - Bid proposal form/price page(s) Note: some bids may include a separate Bid Proposal Form. Such exceptions will be noted in the bid specification.

2. CS-2 – Non-Collusion Affidavit, completed, signed and dated.

It is not necessary to submit your copy of the technical specifications with the bid. They should be retained by the bidder for their records.

• Bidders must submit one (1) original, plus one (1) digital copy (on CD or USB drive, as single pdf document) of their bids, unless otherwise stated in the specifications. The original must be clearly marked. All bids must be filled out in ink or be typewritten. Bids submitted in pencil will be rejected as unresponsive. Bids which have been corrected by white out or cross out and have not been initialed and/or dated will be rejected as unresponsive.

RFB-DCP-45-25 Page 3 of 17 https://teams.microsoft.com/l/meetup-join/19%3ameeting_OGFmYzNhNTgtM2RkZS00YzVmLWJjZWItODRmNzQzOWEyNGRh%40thread.v2/0?context=%7b%22Tid%22%3a%22a6989191-6584-4219-b8ea-dad9692538d5%22%2c%22Oid%22%3a%22222effc2-7592-4475-9be8-cf0c2058d73c%22%7d tel:+15162684602,,466889976 http://www.bidnetdirect.com/new-york/county-of-dutchess http://www.bidnetdirect.com/new-york/county-of-dutchess http://www.bidnetdirect.com/new-york/county-of-dutchess http://www.bidnetdirect.com/new-york/county-of-dutchess http://www.dutchessny.gov/

INSTRUCTIONS AND INFORMATION (Cont’d)

• The original submitted bid is the official bid document and is retained by Central Services. It is incumbent upon the bidder to ensure that the bid copy/s match the original document in its entirety.

• No bidder may withdraw a bid within forty-five (45) days after the actual date of the bid opening.

• Should the bidder find discrepancies or omissions in the specifications, he/she will notify the Purchasing Agent, at once.

The Purchasing Agent will not assume responsibility for any oral instructions, or interpretations of meaning of the specifications or other contract documents to any bidder by any person or persons.

• The Purchasing Agent, and/or his/her designee, will be the only one authorized to make changes or alterations to anything contained in these specifications. Such changes will be posted as an addendum on the following website:

www.bidnetdirect.com/new-york/county-of-dutchess.

• Written questions and inquiries concerning this bid must be submitted to Michael Menton mmenton@dutchessny.gov with a copy to Renée Osterhoudt at rosterhoudt@dutchessny.gov on or before the date and time stated in the bid documents. Verbal questions will not be entertained.

• References in the specifications to a particular trade name, manufacturer’s catalog or model number are made for descriptive purposes to guide the bidder in interpreting the type and quality of materials or supplies or nature of work desired. Such descriptions should not be construed as excluding bids on other types of materials and supplies or for performing the work in a manner other than specified, providing that the materials and supplies and manner of performing the work offered are of equal quality to that specified and equally acceptable to the County of Dutchess for its purposes. Exceptions must be clearly stated. The Purchasing Agent will determine equal products or services.

• Samples may be requested by the County for the purpose of product evaluation. It is understood that samples will be provided at no charge to the County and will be returned, when requested, within 30 days after the evaluation is completed, at the expense of the vendor. All samples left longer than 30 days after the evaluation period will be discarded.

• Any bidder, contractor, or manufacturer who, in the course of his work, uses or supplies products which may be toxic or harmful, must provide an MSDS to the Division of Central Services and the Office of Risk Management prior to the use of those products by the County or the contractor.

• The County of Dutchess guarantees no minimum or maximum purchase.

• Bidders who are required to adhere to the prevailing wage schedule must obtain and maintain a current schedule from the New York State Department of Labor for the entire term of the contract. The County may audit adherence to this schedule at any time during or after the contract period.

• All contractors and subcontractors submitting bids or performing construction work on public work projects or private projects covered by Article 8 of the Labor Law are required to register with the New York State Department of Labor

(NYSDOL) under Labor Law Section 220-i.

• The Purchasing Agent reserves the right to reject all bids, parts of all bids, or all bids for any one or more items or contractual services included in the proposed contract, when such rejection is in the best interest of the County.

• The County of Dutchess reserves the right to award to single or multiple vendors, in whole or in part, by item, by class, by category, or to establish primary/secondary contracts, whichever the County deems to be in the best interest of the

County of Dutchess.

RFB-DCP-45-25 Page 4 of 17 http://www.bidnetdirect.com/new-york/county-of-dutchess mailto:mmenton@dutchessny.gov mailto:rosterhoudt@dutchessny.gov

• The award of the contract will be made to the lowest priced responsible bidder which has complied with the specifications. A responsible bidder is a manufacturer, producer, dealer, vendor, or bona fide manufacturer's agent who has demonstrated judgment and integrity, is of good reputation, experienced in his work, whose record of past performance in the trade is established as satisfactory, and whose financial status is such to provide no risk to the County of Dutchess in its contractual relations.

• The County reserves the right to require supplementary financial or other information from all bidders to assist in determining the qualifications of bidders.

• Upon acceptance of any bid, the successful bidder will execute a contract, if applicable, in accordance with the specifications, with the County of Dutchess, State of New York.

• A contract will not be assignable by the contractor in whole or in part without the written consent of the County of

Dutchess.

• All or any Dutchess County department may participate in the resulting contract(s). Each ordering agency will be invoiced directly for their orders and will receive shipments at their designated locations.

• The County of Dutchess reserves the right to allow other governmental entities authorized under the General Municipal

Laws of the State of New York, to purchase any goods and/or services awarded as a result of this bid in accordance with the latest amendments to NYS GML 100 through 104. However, it is understood that the extension of such contracts is at the discretion of the vendor and the vendor is only bound to any contract between the County of Dutchess and the vendor.

Dutchess County will have no responsibility in the dealings between the vendor and any other governmental entity other than Dutchess County.

• The County reserves the right to purchase items pursuant to General Municipal Law 103 from New York State Contracts, other County, political subdivision or district contracts, or New York State Preferred Sources within its discretion.

• Prior to any vendor receiving payment for goods and/or services rendered, the County of Dutchess requires that all vendors have a current completed IRS form W-9 on file with the County of Dutchess finance department.

• A contract will be deemed in force only to the extent of appropriations available to each department for the purchase of such articles or services. The County’s extended obligations on those contracts that envision extended funding through successive fiscal periods will be contingent upon actual appropriations for the following years.

• By submission of this bid, each bidder and each person signing on behalf of any bidder certifies, and in the case of a joint bid each party thereto certifies as to its own organization, under penalty of perjury, that to the best of its knowledge and belief that each bidder is not on the list created pursuant to paragraph (b) of subdivision 3 of section 165-a of the state finance law

• Dutchess County encourages submission of bids by certified Minority and/or Women-Owned Business Enterprises

(MWBE) and/or Disadvantaged Business Enterprises (DBE).

• The County is encouraging the use of electronic payment (via ACH) to entities that it does business with. Any awarded vendor will be requested to receive payments through an ACH.

• CONFIDENTIAL/TRADE SECRET INFORMATION

The County of Dutchess is subject to New York State’s Freedom of Information law (FOIL). Should your submission, to this RFB, contain “trade secrets”, or other information that the disclosure of which could reasonably be expected to be harmful to business interests, you must ensure that such information is clearly identified and marked as such.

Identification must be specific by item or paragraph.

Should marked information be the subject of a request under FOIL, you may be requested either to consent to the request, or make representation explaining why the information should not be disclosed.

RFB-DCP-45-25 Page 5 of 17 http://web2.westlaw.com/find/default.wl?mt=NewYork&db=1000138&rs=WLW12.04&docname=NYSFS165-A&rp=%2ffind%2fdefault.wl&findtype=L&ordoc=989815866&tc=-1&vr=2.0&fn=_top&sv=Split&tf=-1&referencepositiontype=T&pbc=AF0B0C7B&referenceposition=SP%3b236f00000e5f2&utid=1 http://web2.westlaw.com/find/default.wl?mt=NewYork&db=1000138&rs=WLW12.04&docname=NYSFS165-A&rp=%2ffind%2fdefault.wl&findtype=L&ordoc=989815866&tc=-1&vr=2.0&fn=_top&sv=Split&tf=-1&referencepositiontype=T&pbc=AF0B0C7B&referenceposition=SP%3b236f00000e5f2&utid=1

• GRIEVANCE AND PROTEST PROCEDURES:

1. Any protest to the Division of Central Services’ consideration of any bid must be submitted in writing and received by the Director of Central Services no later than five (5) calendar days after the bid award. A written reply to the protest will be sent to the protesting bidder by the Director of Central Services.

2. The protest must contain:

▪ Identification of the statute or procedure that is alleged to have been violated;

▪ A precise statement of the relevant facts;

▪ Identification of the issues to be resolved;

▪ Aggrieved party’s argument and support documentation.

Any notice of protest received after the deadline will not be considered.

• NOTE: VARIATIONS AS STATED IN THE BID SPECIFICATIONS TAKE PRECEDENCE OVER THIS

INSTRUCTIONS AND INFORMATION SECTION.

Date: October 22, 2025

RFB-DCP-45-25 Page 6 of 17

SPECIFICATIONS FOR

1.0 SCOPE

The Dutchess County (DC) Department of Public Works (DPW) is seeking to purchase Original

Equipment Manufacturer (OEM) automotive and light-duty truck replacement parts from factory authorized suppliers.

The County may place orders in-person, by phone, fax, or email (if the supplier is so equipped.)

2.0 TECHNICAL SPECIFICATIONS

Items purchased shall be the product of the original equipment manufacturer (OEM) for the brand(s) offered.

2.1. The awarded Supplier(s) must acknowledge and provide the following:

2.1.1. Pick-up: The Supplier will allow Dutchess County’s authorized employees to pick-up parts in person at the offered discount price. No extra charges will be added for pick-up in person.

2.1.2. Delivery: In-stock items must be delivered no later than four (4) hours after receipt of an order. Non-stock items must be delivered on the next business day. If non-stock items cannot be delivered by the next business day, the Supplier must inform the County’s ordering department when the expected delivery date is prior to order placement.

2.1.2.1. Hours of Operation

All transactions will take place during normal hours of operation unless special permission is granted in advance by the facility manager or designee to temporarily waive this requirement.

Normal hours are Monday through Friday between the hours of 8:00 am and 3:30 pm, excluding the following holidays:

New Year’s Day (January 1st)

Martin Luther King Jr. Day (Third Monday in January)

Lincoln’s Birthday (February 12th)

President’s Day (Third Monday in February)

Memorial Day (Last Monday in May)

Juneteenth Day (June 19th)

Independence Day (July 4th)

Labor Day (First Monday in September)

Columbus Day (Second Monday in October)

Election Day (First Tuesday in November)

Veterans Day (November 11th)

Thanksgiving Day (Fourth Thursday in November)

Christmas Day (December 25th) RFB-DCP-45-25 Page 7 of 17

2.1.2.2 All or any Dutchess County department may participate in this contract.

Each ordering agency must be invoiced directly for their orders and should receive shipments at their designated locations The County reserves the right to add or change delivery locations during the contract period.

2.1.3. Shipping Charges: All prices will be FOB destination, freight pre-paid. No shipping charges will be added to the price for parts.

2.1.4. Availability of parts: The Supplier will provide all manufacturers’ available parts at the offered discount. Bidders must specify any components or parts (or class of parts) that are not offered at the percent discount or offered at a different percent discount. The description and discount offered for such parts (or class of parts) must be listed on

Attachment A - Exceptions Sheet.

2.1.5. Additional Exceptions to contract:

2.1.5.1. Dutchess County reserves the right to bid/quote single items over $500.00.

2.1.5.2. Dutchess County reserves the right to bid/quote large orders over $1000.00.

2.1.5.3. Dutchess County may avail itself of any special sale item(s) that the vendor(s) may offer.

2.1.5.4. Dutchess County reserves the right to obtain parts and equipment from other sources if the awarded vendor is not able to meet the County’s needs in an acceptable time.

2.1.6. Quantities: Dutchess County reserves the right to order such quantities as may be required during said period but does not guarantee any minimum or maximum to be ordered.

2.1.7. Contractor/Vendor Inability to Provide Product: Should circumstances arise where the

Supplier should be unable to supply the requested parts as specified in Section 2.1.2, Dutchess County may select an alternative Supplier to provide the parts until such time the

Supplier is able to again supply the parts. The Supplier must advise Dutchess County’s personnel when a product is unavailable and when it will become available and can again be supplied.

2.1.8. Minimum Order Quantities: Dutchess County requires that the awarded Supplier(s) have no minimum order size or amount for customer pick-up or delivery.

2.1.9. Termination:

2.1.9.1 Without cause. The County may terminate this agreement upon ten-(10) days’ prior written notice to the awarded supplier of its intent to terminate without cause.

2.1.9.2 With cause. The County may terminate this Agreement effective immediately, with subsequent written notice to be given to the awarded supplier of termination with cause. Dutchess County shall be sole judge of non-performance.

RFB-DCP-45-25 Page 8 of 17

2.1.10. Returns / Damaged Items:

2.1.10.1 Any item(s) returned to the awarded vendor(s) within 30 days of the date of purchase shall be credited in full to Dutchess County with no restocking fees.

2.1.10.2 In the event an item(s) is received, and it is later determined there is concealed damage when the item(s) is unpacked, the item(s) must be replaced by the vendor at no cost to Dutchess County.

2.2. Only factory-authorized dealers of automotive and light truck replacement parts will be considered for award. For EACH manufacturer that a bidder submits a discount on the Bid

Proposal Form (CS-1), the bidder MUST submit with their bid, a letter(s) stating the bidder is a FACTORY AUTHORIZED VENDOR. ONLY ORIGINAL OEM PARTS

WILL BE ACCEPTED.

2.2.1. Notwithstanding, if a vehicle’s original part or equipment is manufactured or supplied by a third-party, the awarded vendor may sell the replacement third-party part to the County.

2.3. All parts furnished under this bid award must be new and unused or factory authorized remanufactured parts.

2.4. All parts available from the offered manufacturer(s) must be covered under these specifications and available for purchase under this bid award.

2.5. The Bidder must offer the manufacturer’s standard warranty on the parts supplied. Claims against manufacturer’s warranty must be handled by the awarded Supplier(s).

3.0 INVOICES AND PAYMENT

Payments must not be subject to any late or interest charges. Sales tax will not be collected from Dutchess

County, which is tax exempt, for any product or service provided under this contract. Dutchess County will provide a tax-exempt certificate upon request.

Payment(s) will be made upon submission of a written invoice in a form satisfactory to the

County. All invoices shall contain:

3.1 Purchase Order Number

3.2 Item description, number and manufacturer

3.3 Quantity of each item delivered, manufacturers MSRP price, the County’s unit price (list price with applied percent discount), extended price and invoice total.

4.0 AWARD

4.1 Bid will be awarded by manufacturer to the most responsive, responsible bidder(s) based upon the greatest discount from list price (MSRP) and with the ability to meet the requirements stated within these specifications. Dutchess County may award a primary and secondary Supplier for each manufacturer with the highest percent discount awarded to the Primary awardee and the next highest percent discount to the secondary awardee.

RFB-DCP-45-25 Page 9 of 17

4.2 County of Dutchess reserves the right to award single or multiple vendors, in whole or in part, by item, by class, by category, or to establish primary/secondary contracts, whichever the County deems to be in the best interest of the County of Dutchess.

4.3 Dutchess County reserves the right to reject any and all bids not considered to be in the best interest of Dutchess County.

4.4 The County reserves the right to require any Bidder to supply any additional information it deems necessary to determine the successful responsive/responsible vendor and further to waive any minor informalities it deems to be in the County’s best interest

5.0 CONTRACT TERM

The contract shall commence upon award and end December 31, 2026, with three (3) one (1) year renewal options, at the sole option of the County and upon such terms and conditions as the parties agree.

6.0 QUESTIONS

Submit questions pertaining to this bid by email to Mike Menton at mmenton@dutechessny.gov with a copy to Renée Osterhoudt at rosterhoudt@dutchessny.gov no later than 4:00 pm on

Wednesday, November 5, 2025. All answers to the submitted questions will be posted as an addendum on the following website: https://www.bidnetdirect.com/new-york/county-of-dutchess.

BIDDERS MUST CHECK THIS WEBSITE REGULARLY FOR ADDENDUM, WHICH

MAY INCLUDE SIGNIFICANT CHANGES TO THE BID SPECIFICATIONS.

7.0 SUBMISSION REQUIREMENTS

See BID SUBMISSION CHECKLIST for additional bid submission requirements

7.1 Bidders must submit their bid proposal based upon the discount from the manufacturer’s current List Price – which is in effect at the time and date of the bid opening. The discount will remain in effect throughout the term of the contract, unless both parties agree to a change.

7.2 A copy of the referenced MSRP price list for the full product line MUST accompany the bid submission and must be current and up to date. Acceptable formats include online lookup or an electronic copy on USB flash drive. Additionally, the awarded vendor(s) will be responsible for providing Dutchess County with the most current price lists throughout the duration of contract.

7.3 If varying discounts apply to any given item listed on the Bid Proposal Form (CS-1), please indicate. If unable to offer a discount on any item listed on the Bid Proposal Sheet, please indicate as 0%. A BLANK ENTRY WILL BE CONSIDERED AS “NO BID".

RFB-DCP-45-25 Page 10 of 17 mailto:mmenton@dutechessny.gov mailto:rosterhoudt@dutchessny.gov https://www.bidnetdirect.com/new-york/county-of-dutchess

7.4 Bidders must submit one (1) original, plus one (1) digital copy (on USB drive, as a single pdf document) of their bid and send to:

Sarah Andrewsa, Director

County of Dutchess

Office of Central and Information Services

Division of Central Services

378 Violet Avenue, Suite 2

Poughkeepsie, NY 12601

Bids must be received no later than 2:00 pm on November 18, 2025.

Label outside SEALED mailing envelope with company name and RFB-DCP-45-25

RFB-DCP-45-25 Page 11 of 17

BID SUBMISSION CHECKLIST

Bid #RFB-DCP-45-25

Company Name:

This bid submission checklist MUST be completed and submitted with bid response, to assure compliance with all required documentation.

Bidders who fail to provide all of the following items, may be deemed as non-responsive:

Bidder’s Submission Must Include the following:

Completed Bid Submission Checklist (this document). REQUIRED

Completed and signed Bid Proposal Form (CS-1, all pages) and indicate the percent discount offered from the Manufacturer’s Suggested Retail Price (MSRP).

Completed and signed Non-Collusion Affidavit Form (CS-2).

A letter or letters stating authorized vendor status (see Section 2.2).

Completed Attachment A – Exceptions Sheet - As per section 2.1.4 - IF APPLICABLE

Copies of the referenced MSRP price list for the full product line, current and up to date per section 7.2

Addenda Acknowledgment Form (Attachment B) –if applicable.

One (1) original and One (1) digital copy (on USB flash drive) of the entire Bid

Submission Package must be sent in a sealed envelope clearly marked with Bidder name and Bid # RFB-DCP-45-25

THIS FORM MUST BE INCLUDED IN BID SUBMITTAL. IF NOT INCLUDED,

BIDDER MAY BE DEEMED NON-RESPONSIVE.

RFB-DCP-45-25 Page 12 of 17

COUNTY OF DUTCHESS CS-1 (Page 1 of 2)

Division of Central Services

BID PROPOSAL FORM

The undersigned, having carefully examined the appropriate specifications, RFB-DCP-45-25, dated

October 22, 2025, does hereby agrees to furnish and deliver to the County of Dutchess, Poughkeepsie, New York, the items listed at the price(s)/percentage discount indicated.

Full Legal Name of Company Submitting Bid:

Street Address:

Mailing Address:

City: ______________________________________ State: __________ Zip:

Contact Name:

Phone Number: ( ) Fax Number: ( )

E-Mail Address: Web Address:

Federal ID Number:

Name of Authorized Official Submitting Bid:

(Please Print or Type)

Signature of Authorized Official Submitting Bid:

Date: ________________

NOTE: By signing and submitting this proposal for consideration by the Dutchess County Division of

Central Services, the vendor acknowledges that they have read, understand and agree to all aspects of the specifications as presented without reservation or alteration.

RFB-DCP-45-25 Page 13 of 17

COUNTY OF DUTCHESS CS-1 (Page 2 of 2)

Division of Central Services

BID PROPOSAL FORM

Bidders shall complete the information below for all manufacturers’ parts being offered. Bidders are NOT required to offer all product lines shown.

The bidder's stated discount shall apply to Manufacturer’s list price unless otherwise indicated.

Bidders must specify any components or parts (or class of parts) that are not offered at the percent discount or offered at a different percent discount in the Exceptions Sheet (see

Attachment A). Items left blank will be considered NO BID.

Line Item

Manufacturer % Discount

1 Acura

2 Audi

3 BMW

4 Chrysler

5 Datsun

6 Dodge

7 Ford

General Motors -

Cadillac

Chevrolet

Buick

GMC

12 Honda

13 Hyundai

14 Infinity

15 Isuzu

16 Jeep

17 Kia

18 Lexus

19 Lincoln

20 Mercedes

21 Nissan

22 RAM

23 Subaru

24 Toyota

25 Volkswagen

26 Volvo

27 Other (not listed)

RFB-DCP-45-25 Page 14 of 17

CS-2

Non-Collusion Affidavit

Bid # RFB-DCP-45-25

As required by Section 103-d of the New York State General Municipal Law, the bidder certifies under the penalties of perjury that:

(a) “By submission of this, each bidder and each person signing on behalf of any bidder certifies, and in the case of a joint bid each party thereto certifies as to its own organization, under penalty of perjury, that to the best of knowledge and belief:

(1) The prices in this bid have been arrived at independently without collusion, consultation, communication, or agreement, for the purpose of restricting competition, as to any matter relating to such prices with any other bidder or with any competitor;

(2) Unless otherwise required by law, the prices which have been quoted in this bid have not been knowingly disclosed by the bidder and will not knowingly be disclosed by the bidder prior to opening, directly or indirectly, to any other bidder or to any competitor; and

(3) No attempt has been made or will be made by the bidder to induce any other person, partnership or corporation to submit or not to submit a bid for the purpose of restricting competition.”

Signed

By

(President or Authorized Representative)

Dated ___________________

Bid submitted by: Name:

Address:

Phone:

Fax #:

Email:

RFB-DCP-45-25 Page 15 of 17

ATTACHMENT A

EXCEPTIONS SHEET

(Make copies of this page as needed)

Name of Company Submitting Bid: ______________________________________________________

Description of Omission/Exception/Substitution/Justification

(Including Manufacturer, Reason for Exception and Description of Substitution, etc....)

RFB-DCP-45-25 Page 16 of 17

ATTACHMENT B

ADDENDA ACKNOWLEDGMENT FORM

Bidder acknowledges receipt of the following addenda to RFB-DCP-45-25:

Addendum No. Dated:

Addendum No. Dated:

Addendum No. Dated:

Failure to acknowledge receipt of all addenda may deem the bidder as non-responsive.

Full Legal Name of

Company Submitting Bid:

Authorized Signature:

Title:

Date:

RFB-DCP-45-25 Page 17 of 17