ODRC Cremation & Related Services - DRC260079

The Ohio Department of Rehabilitation and Corrections (ODRC) is requesting quotations for cremation and related services at Southern Ohio Correctional Facility in Lucasville, Ohio, with responses due December 2, 2025.

The scope covers handling, pick-up, transportation, storage, and cremation of human remains from inmate deaths. ODRC is soliciting separate bids for seven service options: removal and burial with granite marker; removal and burial without marker; cremation with graveside service and marker; cremation with vendor-provided container and marker; cremation with graveside service without marker; cremation with mailed remains; and cremation with mailed remains and vendor-provided container. For burial services, the facility provides the casket and clothing; the contractor handles removal, funeral coach transportation, and graveside services at Chillicothe Correctional Facility Cemetery. For cremation services, ODRC provides the cremation container unless the option specifies vendor provision. Granite beveled markers (2 feet by 1 foot, engraved with inmate name and birth/death years) are included with applicable options. The contractor serves as primary contact for all inmate deaths and must provide service vehicle removal on execution dates within one hour of facility assignment. If the inmate's family arranges independent funeral services, no charge applies to SOCF. All services are scheduled by mutual agreement between facility and contractor.

All service performance must occur within the United States. Contractors must submit the Affirmation and Disclosure Form and provide location information for principal place of business, service performance sites, and data storage locations. Background checks via LEADS are required prior to award. Contractors must maintain workers' compensation insurance, employer's liability coverage with $1 million minimum, and commercial general liability with $1 million annual aggregate and $500,000 per occurrence, designating ODRC as additional insured. The contract is an independent contractor arrangement subject to appropriation by the Ohio General Assembly. Payment is due 30 calendar days after receipt of proper invoice.