DRCQ-23-3220_Cremation_and_Related_Services .pdfDRCQ-23-3220_Cremation_and_Related_Services .pdf

Franklin Medical Center · 1990 Harmon Avenue · Columbus, OH 43223 www.drc.ohio.gov

REQUEST FOR QUOTATION (RFQ)

Cremation and Related Services

Respond to: Nancy Behn at OhioBuys 740-370-3463

DUE DATE: 11/23/22 by 5:00 pm

This is a Request for Quotation (RFQ) for the Southern Ohio Correctional Facility for the handling, pick-up, transportation, storage, and cremation of human remains resulting from deaths of offenders occurring while under the supervision of the Ohio Department of Rehabilitation and Correction.

The service locations are:

Southern Ohio Correctional Facility

1724 State Route 728

Lucasville, OH 45648

All services must be provided in accordance with industry standards and Ohio Law.

If suitable pricing is offered, the Southern Ohio Correctional Facility may enter into a Cremation and

Related Services Contract with the contractor deemed the most responsive and responsible bidder.

If interested in this opportunity to provide the listed services, please complete the attached Cremation and Related Services Schedule of Charges and other attached forms. Please return your quotation via Ohio Buys prior to 5:00pm, Wednesday, November 23,2022.

A copy of the ODRC contract terms and conditions is within this request for quote. The accepted quote

(Cremation and Related Services Schedule of Charges), if applicable, will be marked ATTACHMENT A and become a part of the contract.

Cremation and Related Services Schedule-Service Options

Please submit bids for the following:

Option 1.

Removal from Southern Ohio Correctional Facility to a Funeral Home selected by the inmates’ family. The inmate will be embalmed and dressed in clothing and then placed in a casket, clothing and casket will be provided by the

Southern Ohio correctional Facility. The casket and remains will be transported by funeral coach from the funeral home to the Chillicothe Correctional Facility Cemetery for graveside service and burial. A granite bevel mark, 2’ x

1’ x 8” x 6”, with the inmate’s name and year of birth and death to be delivered at the same time.

Bid Price: ___________________________________________

Franklin Medical Center · 1990 Harmon Avenue · Columbus, OH 43223 www.drc.ohio.gov

Option 2.

Same as item one without granite marker.

Option 3.

Removal from Southern Ohio Correctional Facility to the Funeral Home for cremation services. Casket or approved cremation container to be provided by Southern Ohio Correctional Facility. Transfer of cremated remains to

Chillicothe Correctional Facility Cemetery for graveside service and burial. A granite bevel marker, 2’ x 1’ x 8” x 6”, with the inmate’s name and year of birth and death to be delivered at the same time.

Option 4.

Same as item 3 except that the cremation container be provided by the Funeral Home.

Bid Price: ____________________________________________

Option 5.

Same as item 3 without granite marker.

Bid Price: _________________________________________________________

Option 6.

Cremation services with the remains mailed registered/certified mail to the family.

Option 7.

Same as item 6 except that the cremation container is provided by the Funeral Home.

Should the inmate’s family choose to make the funeral arrangement there will be no charge to the Southern Ohio

Correctional Facility.

All services, Burial and Cremation, to be scheduled by mutual agreement by both parties involved. The Service Car used for removal on dates of executions will be at the Southern Ohio Correctional Facility at assigned times provided by SOCF, not to exceed one hour prior.

The selected contractor shall be the primary contact for all inmate deaths.