Odor Control Mulch Bed Media Refurbishment & Replacement

Sarasota County, Florida is issuing an Invitation for Bids (IFB #262811RM) to procure odor control mulch bed media refurbishment and replacement services at nine county-owned public utility vacuum stations located throughout the county. The scope of work includes annual refurbishment of mulch media over a four-year period with full replacement of all media in the fifth year, encompassing atmospheric hydrogen sulfide testing, turning and aeration of mulch using non-invasive tools, maintenance of specified depth and crown heights, repair of damaged filter fabric, removal and proper disposal of existing media in compliance with Florida hazardous waste regulations, inspection and repair of fabric filters, and refilling beds with certified mulch media meeting Florida Department of Transportation and Florida Department of Environmental Protection standards. The nine affected locations include Barcelona Avenue, Carter Avenue, Goldenrod Street, Webber West, Webber East (Java Plum), Pine Terrace, Red Rock, Wilkinson Road, and Ruby Lane stations, with the county reserving the right to add or remove locations during the contract term. Contractors must be OSHA-certified in confined space entry, provide a minimum of two references for odor control mulch bed refurbishment services performed within the seven years preceding the submission deadline, and maintain specified insurance coverage including Workers' Compensation with $500,000 Employer's Liability limits, Commercial General Liability with $1,000,000 per occurrence and $2,000,000 aggregate limits, and Business Automobile Liability with $1,000,000 combined single limits. Bidders must mobilize within ten calendar days of receiving a purchase order and complete all work within 60 calendar days, with standard working hours Monday through Friday from 8:00 a.m. to 6:00 p.m. Eastern Standard Time, and all work and materials warranted for one year from final acceptance. Bids are due March 6, 2026, via the OpenGov Procurement portal, with pricing submitted as lump sum prices per site including all labor, equipment, materials, transportation, fuel, and travel time, and disposal fees reimbursable at the contractor's actual cost with supporting documentation.

No local or American business preferences apply to this solicitation due to grant funding requirements, meaning there are no set-aside designations or restrictions limiting eligible bidders to disadvantaged enterprises or other protected classifications. The solicitation documents do not identify any incumbent vendors, current contractors, or existing infrastructure requiring integration beyond the specifications for mulch bed design and location dimensions provided in the attachments. Award will be made to the responsive and responsible bidder submitting the lowest total bid price, and no specific budget range or award value is disclosed in the available solicitation materials. Prospective bidders must register with the OpenGov Procurement platform and subscribe to the Sarasota County Procurement Portal to receive solicitation notifications and submit questions through the OpenGov Procurement Q&A process. All bidders must complete the required Vendor Questionnaire and submit a fully completed pricing table in the OpenGov system or risk being found non-responsive, with technical support available through OpenGov's help desk for registration and platform navigation assistance.