OCA DPW | 10, 5000 GVWR Regular Cab Truck w/Flatbed

The City and County of San Francisco Office of Contract Administration (OCA), on behalf of the Department of Public Works (DPW), is soliciting sealed bids for the procurement of three (3) new 10,500 lbs. Gross Vehicle Weight Rating (GVWR) Single Rear Wheel 2-Wheel Drive Regular Cab chassis trucks equipped with aluminum dumping flatbed bodies. The specific vehicle configuration calls for 2026 Ford Super Duty F-350 SRW 2WD Regular Cab chassis with 7.3L naturally aspirated V8 engines, 10-speed heavy-duty automatic transmissions, and comprehensive safety systems including 360-degree bird's eye camera systems with pedestrian collision detection, LED lighting, side protection rails compliant with Vision Zero standards, and underbody hydraulic hoists. Deliverables must include completely customized vehicles with 84-inch by 102-inch aluminum flatbed bodies featuring 40-inch headboards, fixed sides with fold-down access doors, rear swing-out gates, complete electronic manuals, CAD drawings, weight certificates, and parts lists. Bidders must demonstrate two years' experience within the last five years in the sale of requested goods or services, current certification as a manufacturer's dealer, and a California DMV vehicle dealer license (or business license if the bidder is the manufacturer). The procurement emphasizes full and open competition, permitting vendors to propose comparable alternate models if they identify baseline specifications as barriers to competition. Key deadlines include a mandatory pre-bid meeting on April 23, 2026, at 3:00 P.M. via Microsoft Teams, written questions due April 27, 2026, at 5:00 P.M. Pacific Time, bid submission deadline of April 29, 2026, at 12:00 P.M. Pacific Time with bid opening at 2:00 P.M. the same day, and required delivery by May 25, 2026, to 555 Selby Street, San Francisco. Evaluation criteria include price, delivery time, adequacy of authorized dealer service departments within 125 road miles of Central Shops in San Francisco, and vendor ability to provide substitute equipment during servicing, with the award made to the lowest responsive bidder.

This solicitation is a full and open competition bid opportunity with Local Business Enterprise (LBE) bid discounts available to certified Small/Micro-LBEs (10% discount on purchases between $20,000 and $400,000, and 10% for Small/Micro-LBEs with 5% for SBA LBEs on purchases between $400,000 and $10,000,000). Additional discounts may apply for prompt payment terms (up to 2% maximum) and for bidders with San Francisco presence (1.25% for taxable commodities over $1,000). Bidders claiming LBE preference must be certified in the Trucks/Trailers & Parts category (EQ078) by the bid due date. No incumbent vendors or current contractors are identified in the solicitation documents. Successful bidders must comply with extensive City social and economic policy requirements including nondiscrimination provisions, First Source Hiring Program requirements for contracts exceeding $50,000, health care accountability provisions for contracts exceeding $25,000, and labor compliance with San Francisco Labor and Employment Code Articles 131 and 132. The awarded vendor must accept the City's standard Purchase Order Terms without negotiation, provide required insurance and bonds (minimum $1,000,000 commercial general liability, $1,000,000 commercial automobile liability, and statutory workers' compensation with $1,000,000 employers' liability) within five business days of award notice, and assume all warranty service, parts, labor, and travel expenses with warranty repairs initiated within 48 hours of notification. Bids must remain valid for 180 calendar days from the due date, with delivery on an FOB Destination basis including prepaid freight and mandatory California tire taxes of $1.75 per tire ($8.75 per vehicle lot). No specific budget or award value is disclosed in the solicitation documents; all bids must be submitted in U.S. dollars with prices exclusive of sales tax and freight included in unit costs.