Oak Hill Roof Replacement

The West Virginia Department of Transportation, Division of Highways, through the West Virginia Department of Administration Purchasing Division, is soliciting competitive bids for roof replacement services at the District Nine Fayette County Headquarters facility located at 3121 Main Street in Oak Hill, West Virginia (Calhoun County). This Request for Quotation (CRFQ 0803 DOT2600000075) seeks qualified roofing contractors to remove the existing roof system and install a complete 2-ply mineral-modified bitumen roof system with all associated materials and labor. The project scope includes removal of the existing roof membrane, insulation, edge metal, and flashings; inspection and repair of the metal deck as needed; installation of R30 polyisocyanurate insulation with gypsum coverboard; application of modified bitumen base and cap sheets; installation of new gutters, downspouts, counterflashings, and metal coping; liquid flashing of roof penetrations; and application of aluminized coating to the 157-foot by 75-foot roof structure. Qualified vendors must have successfully completed at least five similar roofing projects and must demonstrate supervisory staff experience with comparable work. The procurement requires bidders to provide all necessary materials and labor, procure all required permits and licenses, perform final cleanup, and provide a 30-year non-defective-materials warranty from the manufacturer upon completion. A mandatory pre-bid meeting is scheduled for March 12, 2026, at 10:00 a.m. at the project site; technical questions must be submitted by March 20, 2026, at 10:00 a.m.; and bid submissions are due March 31, 2026, at 1:30 p.m. Contract award will be made to the lowest qualified responsible bidder meeting all specified requirements, with standard work hours established as Monday through Friday from 8:00 a.m. to 6:00 p.m., excluding state-recognized holidays.

The solicitation documentation does not specify set-aside designations or restrictions limiting responses to particular organization types, disadvantaged enterprises, or small business classifications. No incumbent contractors or current service providers are identified in the available procurement documentation. There are no existing infrastructure or technology integration requirements detailed beyond compliance with the specified roof system specifications and materials standards. The procurement requires submission of a Drug Free Affidavit and compliance with federal, state, and local regulations as mandatory conditions of participation. A bid bond, typically ranging from 5 to 10 percent of the total bid price, is required to ensure bidder performance and commitment throughout the procurement process. The solicitation documentation does not disclose the estimated contract award value or budget range for this project, and interested vendors should direct all inquiries to John W. Estep, the designated buyer, at 304-558-2566 or john.w.estep@wv.gov, with bid submissions sent to the Department of Administration Purchasing Division at 2019 Washington Street East, Charleston, West Virginia 25305.