Oak Hill Roof Replacement

The West Virginia Department of Administration Purchasing Division, on behalf of the West Virginia Division of Highways, is soliciting bids through a Centralized Request for Quote (CRFQ DOT2600000075) for roof replacement services at the Oak Hill Garage facility located at 3121 Main Street East, Oak Hill, West Virginia 25901, in Calhoun County. The procurement encompasses the complete removal of the existing roof system and installation of a new 2-ply mineral modified bitumen roof system on a structure measuring 157 feet by 75 feet. The scope of work includes removal and disposal of existing roof membrane, insulation, edge metal, and flashings; inspection and repair of the metal deck; installation of R30 polyisocyanurate insulation with gypsum coverboard; installation of modified bitumen base and cap sheets using cold adhesive application; application of fluid-applied and aluminized coatings; liquid flashing of roof penetrations; and installation of new gutters, downspouts, counterflashings, and metal coping, with delivery of a manufacturer's 30-year NDL warranty upon completion. Contractors must demonstrate a minimum of five years of successfully completed projects involving similar roof replacement work, verified through references, past project documentation, or architect confirmation. The solicitation will be awarded to the lowest qualified responsible bidder meeting all specified requirements. Key dates include a pre-bid meeting scheduled for March 12, 2026, at 10:00 a.m. at the project site, a deadline for technical questions of March 20, 2026, at 10:00 a.m., and a bid closing date of March 31, 2026, at 1:30 p.m. Standard work hours are Monday through Friday from 8:00 a.m. to 6:00 p.m., excluding state-recognized holidays, with any work outside these hours requiring advance approval without entitlement to additional compensation. All roofing products must be sourced from a single manufacturer with no unauthorized substitutions permitted after bid submission, and a mandatory pre-installation conference must occur a minimum of two weeks prior to construction commencement. The roofing manufacturer must assign a full-time, West Virginia-based representative to conduct inspections a minimum of three days per week throughout the installation period and certify compliance prior to project acceptance.

The solicitation documents do not specify set-aside designations for disadvantaged business enterprises, small businesses, or other designated vendor categories, suggesting the procurement is open to all qualified contractors meeting the stated requirements. No incumbent vendor or current contractor information is identified in the available solicitation materials. All bidders are required to submit a bid bond as a financial guarantee of good faith participation, typically calculated as a percentage of the total bid value, generally ranging from 5 to 10 percent. A Drug Free Affidavit certifying maintenance of a drug-free workplace is mandatory for all bidders and their employees. Contractors must acquire all necessary permits and comply with OSHA and local regulations, maintain property protection and cleanliness throughout the project, and ensure positive roof slope to eliminate ponding water. No specific award value or budget range is disclosed in the solicitation documents, with pricing to be determined based on competitive bids submitted by responsive vendors. Inquiries regarding the procurement should be directed to John W. Estep, the designated buyer, at 304-558-2566 or john.w.estep@wv.gov, and all bids should be submitted to the Department of Administration Purchasing Division located at 2019 Washington Street East, Charleston, West Virginia 25305.