Nutrition services cafeteria tables and chairs

Modesto City Schools' Purchasing Department is seeking proposals for a comprehensive cafeteria furniture procurement through RFP #25-4839, specifically targeting custom-designed cafeteria tables and chairs for district nutrition services. The procurement requires vendors to supply three distinct table types: a convertible bench-style table (12'1" x 30") with 12 accompanying stools, a 72-inch diameter round table, and a 60-inch diameter round table, each with specific technical requirements including MDF core, black lock edge, 14-gauge steel tubing legs, and 4-inch heavy-duty solid poly casters. Chairs must be ergonomically designed, 18 inches high, with steel rivet seat support and handle grip holes. Proposals are due by 3:00 p.m. PST on October 27, 2025, and must be submitted through the District's e-Procurement Portal. The evaluation process will employ a 100-point scoring system, with points distributed across purchase price (23 points), past performance (22 points), design capabilities (20 points), scope of service and quality (20 points), RFP responsiveness (10 points), and references/relevant experience (5 points). The district reserves the right to award portions of the work to different firms, award to a single firm, or make no award at all.

The solicitation does not explicitly indicate specific set-aside designations or restrictions for disadvantaged enterprises. The contract potentially allows for extension up to two additional one-year periods, with vendors required to provide updated specification sheets for awarded items. Delivery of items will be coordinated with the Nutrition Services Department, with deliveries permitted between 6:30 a.m. and 2:00 p.m., Monday through Friday. While specific budget ranges are not detailed, vendors must provide firm, fixed pricing that excludes sales tax, shipping, and handling charges. The district will determine quantities based on project needs and available funding and is not contractually obligated to specific order amounts. Custom artwork for tabletops is required, and vendors must include detailed pricing information and an authorized representative's signature confirming understanding of RFP requirements. Estimated shipping and delivery charges should be included separately in the proposal.