Nursery plants & products

The City of Altamonte Springs, Florida is issuing Invitation to Bid (ITB-26-067-FH) for the procurement of nursery plants and products on an as-needed basis. The procurement seeks various landscaping materials including annuals, potted plants, plugs, grass seeds, and trees to support the City's ongoing landscaping maintenance and improvement needs. The bid form is organized into four groups: Group A contains 4,200 units each of plug varieties (poinsettias, marigolds, pansies, pentas, and vincas); Group B includes six each of three-gallon trees (standard crape myrtle, live oak, yellow tabebula, and little gem magnolia); Group C encompasses thirty three-gallon shrubs and plants of various ornamental species plus 2,500 units each of 4.5-inch potted poinsettias; and Group D contains thirty 50-pound bags each of bermuda, bahaia, and rye grass seed. Bidders must submit sealed bids by 11:00 a.m. ET on Friday, April 24, 2026, with a question submission deadline of Monday, April 13, 2026, at 4:30 p.m. ET. No pre-bid conference or site visit is required. Pricing shall be based on a firm fixed discount percentage off published catalog pricing, with all delivery costs including packaging, transportation, and unloading to City locations within zip codes 32701 and 32714 included in the pricing. Delivery of in-stock items must occur within 15 days of purchase order receipt, with special order items requiring up to 30 days, and a minimum of 25 cumulative items per delivery is required. Evaluation criteria include bidder demonstration of three years of business experience, current E-Verify registration, proof of insurance meeting specified limits, references, and verification of no appearance on the State of Florida Scrutinized List or Federal Excluded Parties List.

The City does not specify any set-aside designations or restrictions on organization types eligible to respond to this procurement. All bidders must comply with standard certification and compliance requirements, including submission of notarized conflict of interest statements, non-collusion and lobbying certifications, human trafficking affidavits, and foreign country of concern attestations. Bidders must also provide current business tax receipts, W-9 forms, certificates of insurance, and Florida Division of Corporations registration documentation. The solicitation does not identify any incumbent vendors or current contractors. The contract term will be three years with the option to extend for two additional one-year terms, not to exceed five years total, upon mutual agreement of the parties. Either party may cancel the agreement with 45 days' prior written notice, though the contractor cannot exercise this option during the first 90 days. The City reserves the right to purchase from any or all awarded bidders based on pricing at the time of quote request and is not obligated to place any orders. No specific budget range or award value is provided in the procurement documents.