NS26-61 Bear Lake Valley Chamber of Commerce - Envision Garden City Downtown Development Plan

The Bear Lake Valley Chamber of Commerce is seeking professional consulting services for the Envision Garden City Downtown Development Plan, a project focused on developing a comprehensive downtown strategy for Garden City, Utah, a rural gateway community with approximately 600 residents. The selected consultant will facilitate the formation of a Downtown Garden City Alliance and produce a detailed development plan with specific deliverables, including defining mission and vision, establishing downtown district boundaries, and creating one-year, two-year, and five-to-ten-year action plans with clear milestones. Vendors must demonstrate a minimum of five years of experience consulting with rural gateway communities on destination development and community master planning. The procurement follows a two-stage evaluation process: Stage 1 involves technical qualifications assessment against 115 points, with the top three vendors potentially advancing to Stage 2 interviews worth an additional 50 demonstration points. Key deadlines include a December 22, 2025, deadline for submitting questions and a December 31, 2025, submission deadline for qualifications, both to be sent via email to Mark Smoot at bearlakechamber@gmail.com. The consultant will be required to travel to Garden City to conduct community and business gatherings, with work expected to commence no later than February 1, 2026, and be completed by May 10, 2026.

The solicitation does not explicitly mention specific set-aside designations or restrictions on respondent types, such as disadvantaged enterprises or small businesses. The total contract value is $50,000 for this one-time purchase of services, with a payment structure of 20 percent upon contract execution, 30 percent at the project midpoint, and the remaining 50 percent upon completion. While no incumbent vendors are listed, the procurement follows the Utah Procurement Code and Utah Administrative Code requirements. Vendors may request business confidentiality protection for proprietary information, though pricing must remain public. The scoring matrix indicates additional evaluation criteria, with points awarded for company years in business (up to 10 points) and staff size (up to 10-15 points), suggesting a comprehensive assessment of the consulting firm's capabilities and experience. Interested firms should carefully review the full solicitation documents and prepare their submissions to address the specific requirements of facilitating downtown development in this small, rural community.