NRJL - Outdoor Gym

The West Virginia Division of Commerce and Regulation, on behalf of the Northern Regional Jail in Moundsville located in Mineral County, is soliciting sealed bids for a one-time purchase of outdoor exercise equipment through Agency Request for Quote (ARFQ) number DCR2600000031. The procurement seeks two specific items: one Versa Hi-LO Pulley System (or equal) featuring a minimum 100-pound weight stack with stainless selector pin, adjustable weights in 10-pound increments, Lexan gate covering, locking lever safety features, and instructional placard with QR codes (dimensions: 15 inches wide by 20 inches long by 90 inches high, weighing 482 pounds), and one Everest Cardio Climber (or equal) with dual stations offering both strength and cardio modes (dimensions: 30 inches wide by 46 inches long by 70 inches high, weighing 280 pounds). Vendors must submit complete pricing information using only the state-provided Exhibit A pricing page format; failure to comply with this requirement will result in bid disqualification. The non-mandatory pre-bid meeting is scheduled for September 15, 2025, at 2:00 PM EST, with the question submission deadline also on September 15, 2025, at 2:00 PM EST. Bids are due on September 19, 2025, at 11:00 AM EST, with bid opening to follow at 11:00 AM. All bids must be submitted electronically through wvOASIS or by signed delivery to the agency, and vendors must acknowledge receipt of all addenda and include the Addendum Acknowledgement Form with their submission. Award will be made to the vendor providing the required equipment at the lowest overall total cost. The apparent successful vendor must maintain Commercial General Liability Insurance of at least $1,000,000 per occurrence and provide a two-year maintenance bond covering the equipment prior to contract award.

The solicitation does not specify any set-aside designations or restrictions limiting bid participation to specific types of organizations such as disadvantaged, minority-owned, or women-owned enterprises. No incumbent vendors or current contractors are identified in the available solicitation documents. Pricing and budget information are not disclosed in the procurement materials, and vendors must complete the pricing page in its entirety to submit their cost proposals for evaluation. Payment will be made in arrears only after delivery and acceptance of goods, and vendors must accept payment by electronic funds transfer or P-Card. The State of West Virginia is exempt from federal and state taxes and will not reimburse such taxes. The contract is contingent upon funds being appropriated by the Legislature or otherwise made available, and the State reserves the right to cancel the contract immediately if materials or workmanship do not conform to specifications or upon 30 days written notice. All bids and resulting contracts are subject to disclosure under West Virginia's Freedom of Information Act, so vendors should not submit material they consider confidential or proprietary.