NRJ&CC grease trap pumping & jetting services

The West Virginia Department of Homeland Security, Division of Administrative Services, on behalf of the Division of Corrections and Rehabilitation, is soliciting sealed bids for grease trap pumping and high-pressure jetting services at the Northern Regional Jail and Correctional Center in Moundsville, Mineral County. This open-ended master agreement procurement seeks three primary service categories: monthly grease trap pumping services for a 1,000-gallon grease trap interceptor with minimum monthly frequency; water jetting services with minimum monthly frequency, requiring capability of at least 18 GPM at 4,000 PSI for pipes up to four inches in diameter; and 24/7/365 emergency call-out services with a five-hour response time requirement. Standard services are scheduled between 8:00 AM and 4:00 PM, Monday through Friday, excluding federal and state holidays, while emergency services are available on-demand. Vendors must possess a minimum of three years' experience in sewage pumping, disposal, and high-pressure water jetting, with all work performed by appropriately trained and qualified personnel in compliance with state and federal laws. Award will be based on lowest overall total cost using unit pricing provided on the state-supplied Exhibit A Pricing Page, which must be completed electronically through wvOASIS or as an electronic document; incomplete or no-bid entries will result in disqualification. The initial contract term is one year with four optional one-year renewal periods subject to mutual written agreement, with pricing firm for the initial twelve-month period and future adjustments limited to the lesser of prior-year Consumer Price Index comparison or three percent upon vendor request and agency approval. Questions must be submitted in writing by May 14, 2025, at 2:00 PM EST to Erin Webb at erin.a.webb@wv.gov or 304-558-1426, with sealed bids due by May 21, 2025, at 10:30 AM.

The solicitation documents do not identify any set-aside designations, socioeconomic restrictions, or disadvantaged enterprise requirements for this procurement. No incumbent vendors or current contractors are identified in the available documentation. Vendors must maintain Commercial General Liability Insurance with limits of at least $1,000,000 per occurrence and designate the State as an additional insured, accept electronic funds transfer or P-Card payment methods, and establish a primary contract manager available during business hours. Pricing must include delivery costs for standard orders on an F.O.B. destination basis, though emergency order delivery charges may be invoiced separately; the State will not reimburse applicable sales, use, or other taxes. No specific contract values, budget ranges, or guaranteed purchase quantities are disclosed in the solicitation documents. Contract performance is contingent upon legislative appropriation or other available funding, and the State reserves the right to cancel the contract immediately if materials or workmanship do not conform to specifications or upon 30 days written notice. All submissions are public documents subject to disclosure under West Virginia Freedom of Information Act provisions.