Notification of Intent to Award a Sole Source
Closed State & local contract opportunity Posted
- Solicitation number
- KHSS25-005
- State
- Utah
- Responses due
Opportunity facts
- Jurisdiction
Opportunity details come from bidnetdirect.com. Updated .
About this opportunity
The Davis School District (DSD) Purchasing Department in Utah is pursuing a sole-source procurement for an AI Essay Grading Tool from Co Grader, specifically designed to provide advanced educational technology for grading and analyzing student essays. The procurement opportunity, identified as KHSS25-005, seeks to acquire a proprietary AI-powered tool that enables teachers to customize feedback parameters, including comment length, tone, and grading rigor. The tool's key deliverables include detailed essay evaluations with "grow" and "glow" comments, "think about it" suggestions, and comprehensive grade breakdowns based on teacher-defined rubrics. The tool will also generate class and individual student performance analytics, supporting educators in understanding student writing progress. The notice was posted on April 24, 2025, with a response deadline of May 1, 2025, during which potential competing vendors are invited to challenge the sole-source procurement by submitting documentation demonstrating comparable or superior technology. The procurement process requires interested vendors to provide detailed explanations of their challenge, including evidence of alternative sources for similar procurement items.
The procurement appears to have no specific set-aside designations or restrictions on responding organizations, with the opportunity open to any vendor that can demonstrate equivalent or superior technological capabilities. The estimated contract value is $2,300, to be awarded through a purchase order directly to Co Grader. The district has conducted internet research and engaged with the purchasing department to support their sole-source procurement approach, indicating a thorough vetting process. Existing technological infrastructure is not explicitly detailed, but the procurement suggests integration with current educational technology systems. The sole-source justification is primarily based on Co Grader's unique technological offering, which provides a level of customization and analytical depth not found in comparable essay grading tools. Potential vendors challenging the procurement must provide comprehensive documentation showing their ability to meet or exceed the specified technological requirements.
Opportunity text
NOTICE OF INTENT TO AWARD CONTRACT WITHOUT ENGAGING IN A STANDARD PROCUREMENT PROCESS The DSD Purchasing Department is publishing this notice pursuant to the Utah Procurement Code. The requesting party submitted the attached form to the Purchasing Department claiming that it intends to award a contract without competition if it is determined by the Purchasing Department, in writing, that: There is only one source for the procurement item; Transitional costs are a significant consideration in selecting a procurement item; or The award of a contract is under circumstances, described in rules adopted by the applicable rulemaking authority, that make awarding the contract through a standard procurement process impractical and not in the best interest of the procurement unit. In the attached documents the requesting party identified its justification for wanting to award a contract without engaging in standard procurement process. Determination of Other Interested Vendors The intent of this notice is to determine if there are any other interested and qualified vendors that meet the specifications of this notice. Any such vendors must submit the following information: The name of the contesting person; and A detailed explanation of the challenge, including documentation showing that there are other competing sources for the procurement item. Documentation that your firm can provide a comparable or better procurement item that meets or exceeds the specifications; Documentation that your firm can also provide the same proprietary procurement item or an equivalent procurement item; and If transitional costs are identified as the justification for this notice, submit a cost comparison of the identified transitional costs with your firm's anticipated transitional costs.
Files
| File | Type | Posted |
|---|---|---|
| KHSS25-005 CoGrader.pdf |
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