Notice to Sole Source: PURCHASE OF GROUND PENETRATING RADAR UNIT FROM POWER-TEL UTILITY PRODUCTS, INC

The City of North Miami Beach, located in Miami-Dade County, Florida, is pursuing a sole source procurement for a Ground Penetrating Radar (GPR) unit from Power-Tel Utility Products, Inc. The procurement, identified as Reference #SS-2025-058, specifically seeks a MALA Easy Locator Core (RTC Mini Package) system with a mini rough terrain cart, designed for detecting buried utilities, underground storage tanks, and subsurface obstructions. The Water Department will utilize this equipment to protect infrastructure, minimize damage, and reduce service interruptions, aligning with the city's strategic organizational performance goals. The sole source justification is based on Power-Tel's exclusive authorized distribution rights for Guideline Geo Americas in Florida, with a 24-year history of sales, support, training, and full manufacturer warranties. The procurement will be conducted under City Policy 450.03 and Florida Statute 287.057 (3)(c), with a response deadline of September 11, 2025, at 3:00 PM EST. Potential vendors are encouraged to submit responses via the e-Procurement Platform, providing statements about their capability to supply the requested goods.

The procurement appears to have no specific set-aside designations or restrictions on responding organizations. The total procurement value is $20,766.00, funded through two account numbers: 410912-533520 for $20,416.00 and 410912-533420 for $350.00. No competitive bidding process is required due to the proprietary nature of the equipment and distribution rights. The city currently owns three similar GPR units and has been using this technological approach for nearly 12 years, indicating a established infrastructure and technology preference. Distributors and resellers are specifically requested to include a manufacturer authorization statement with their responses. The procurement is not a traditional Request for Proposals, and any responses will be considered solely to determine whether a competitive procurement might be in the city's best interest. The sole source nature of the procurement means that the city intends to negotiate and award the contract with Power-Tel Utility Products, Inc. as the exclusive vendor.