binder_packet.pdf

Notice of Intent to Award a Sole Source Procurement

Subject: Purchase of Ground Penetrating Radar Unit from Power-Tel Utility Products, Inc.

Document Number: SS-2025-058

Date: September 4,2025

Written Response Due: September 11, 2025

Time: 03:00 PM EST

E-mail Address: bids@citynmb.com

This is not a Request for Proposals and there is no solicitation available. The proposed contract action is for product or services for which the City intends to negotiate and award with only one source under the authority of the City of North Miami Beach City Code Section 3-4.8. Any responses received as a result of this Notice of Intent shall be considered solely for the purpose of determining whether to conduct a competitive procurement. Responses will not be considered as proposals, bids, or quotes.

The City of North Miami Beach, Florida intends to negotiate a Sole Source procurement:

Request Department/Office: NMB Water

Product and/or services to be purchased: Purchase of Ground Penetrating Radar Unit from Power- Tel Utility Products, Inc.

Anticipated Cost: $ 20,766.00

Sole Source Justification: The Norwood Water Plant requires the acquisition of a Ground Penetrating Radar (GPR) unit to enhance subsurface utility detection and ensure excavation safety. The specified GPR system, manufactured by Guideline Geo Americas (formerly MALÅ GeoScience USA, Inc.), integrates with the RS2+ GNSS receiver to deliver accurate geolocation for each radar pulse, which is essential for identifying buried metallic and non-metallic infrastructure. Power-Tel Utility Products, Inc. is the exclusive authorized representative and distributor for Guideline Geo in the State of Florida and has held this designation for over 24 years. As the sole source provider, Power-Tel is the only vendor authorized to sell, support, and train customers on these systems in the region, and all units sold include full manufacturer warranties and access to local technical assistance. Procuring the unit through any other channel would risk invalidating warranty coverage and bypass critical support services. Therefore, this purchase qualifies as a sole source procurement under Section 3-4.5(a) of the City of North Miami Beach Code of Ordinances due to the proprietary nature of the equipment and the vendor’s exclusive distribution rights.

Active to be Taken: Interested firms or individuals may identify their interest and capability to respond to the requirement by submitting in writing their name, address, point of contact, telephone number, email, and a statement regarding capability to provide the specified procurement per the attached specifications.

Interested firms will be considered only if they respond with clear and convincing documentation that they are capable of meeting or exceeding the requirements stated herein. All responses received within seven

(7) calendar days after the date of publication of this synopsis will be reviewed by the City. A determination by the Chief Procurement Officer & sourcing Buyer II not to compete this proposed action based on the responses to this notice is solely within the discretion of the Chief Procurement Officer.

All responses must be in writing and returned to ATTN: City of North Miami Beach, 17011 NE 19th Ave., Suite 315, North Miami Beach, FL 33162 by: e-mail to bids@citynmb.com. Note the number of the Sole Source Information inquiry on documentation.

PROCUREMENT MANAGEMENT D

SOLE SOURCE REQUEST FORM

17011 N.E.19th Ave., Suite 315 North Miami Beach, FL 33162 P: 305-948-2946 bids@citynmb.com

Vendor #

RE:

Fiscal Amount not to Exceed: $

Purpose (How does it align with City NMB Strategic Plan?):

Hamid Nikvan

8/28/25

Director NMB Water

20,766.00

To provide a replacement Ground Penetrating Radar unit (GPR), which is utilized by the locating team in Engineering to locate our underground Utility Lines.

This purchase aligns the City's Strategic plan goal of achieving a "High Performing City Organization", to protect the Infrastructure for the health and benefit of our customers, minimizing damage to our infrastructure, thereby minimize service interruption.

We have been using Mala GPR's for nearly 12 years now and wish to continue locating with this product line. We have procured 5 of these units over the years, and currently have 3 units being used daily.

Sole sourcing was already verified last time we purchased this same unit. New Sole Source letter is attached.

To approve this purchase which aligns with the City's Strategic Plan.

410912-533520- $20,416.00 410912-533420- $350.00

Karim Rossy, Sam Zamacona

January 02, 2025

To Whom It May Concern:

Guideline Geo Americas (formerly MALÅ GeoScience USA, Inc.) is a manufacturer of Ground Penetrating Radar systems. This letter is to confirm that the company below is our sole source provider in the state of Florida for our products.

Power-Tel Utility Products, Inc.

2021 N Atlantic Ave. #227 Cocoa Beach, FL 32931 Office: (727) 725-4751 Website: www.ptupcorp.com

Power-Tel Utility Products, Inc. has been Guideline Geo distributor in the state of Florida for 24 years. Power-Tel provides sales, customer support and training to customers throughout the region. All products sold by Power-Tel have a full warranty under Guideline Geo warranty program.

This document is valid for FY 2025.

Sincerely, Philip Oviatt Regional Manager Guideline Geo Americas

Guideline Geo Americas 1270 Drop Off Dr. Unit B, Summerville SC 29486

Tel: (843) 852-5021 Fax: (843) 284-0684 E-mail: sales.usa@guidelinegeo.com

Home Page: https://americas.guidelinegeo.com